Student Assistant/Student Adminstrative Assistant

Wichita; Wichita (KS); On-site; USD 19,000 - 28,000; Part time

Job summary

Wichita State University’s TRIO STEM SSS program is seeking a detail-oriented Student Administrative Assistant. The role supports program operations and develops administrative processes for a federally funded student success program serving STEM majors.

The position is ideal for students pursuing organizational leadership, business administration, project management, communications, or higher education, offering on-site work and the chance to gain hands-on experience in student services.

Qualifications

• High School diploma or equivalent; enrolled in a minimum of 6 credit hours at Wichita State University.
• Currently enrolled as a WSU undergraduate or graduate student.
• Maintain good academic standing with the university.
• Demonstrate strong organizational skills and attention to detail.
• Ability to communicate effectively in writing and verbally.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, Teams).
• Ability to manage multiple projects and meet deadlines while working independently.
• Maintain confidentiality when handling student records.

Responsibilities

• Support participant outreach and communication efforts
• Maintain program records and assist with data entry
• Help develop and document administrative procedures and workflows
• Assist with participant tracking and attendance management
• Support office organization and process improvement initiatives
• Create and update forms, checklists, templates, and other administrative resources
• Complete general administrative tasks as assigned

Skills

Organizational skills

Communication skills

MS Office proficiency

Data entry

Education

High School diploma or equivalent; enrolled at Wichita State University

Tools

Microsoft Word

Excel

Outlook

Teams

Microsoft Forms

Canva

Job description

Department

TRIO STEM SSS

Campus Location

Wichita, KS - WSU Main Campus

Hire Type

Part Time

Pay

$17/hour, 20 hours/week

Work Schedule

work is performed on-site and in person.
Flexible, 20 hours weekly, Mon-Friday 8am-5pm

Export Compliance Requirement

No export control requirement.

Job Story

The TRIO SSS STEM Program is seeking a detail-oriented and organized student to serve as a Student Administrative Assistant. This position will play an important role in supporting program operations and helping develop administrative processes for a growing federally funded student success program serving STEM majors.

This position is ideal for a student interested in organizational leadership, business administration, project management, communications, higher education, nonprofit management, or related fields who would like practical experience supporting program operations and student services.

Job Summary

A student assistant will carry out administrative and technical tasks requested by a supervisor. Depending on the area the student assistant is employed in, they may assist and mentor other students or provide support throughout the campus in various forms.

Job Duties

• Support participant outreach and communication efforts
• Maintain program records and assist with data entry
• Help develop and document administrative procedures and workflows
• Assist with participant tracking and attendance management
• Support office organization and process improvement initiatives
• Create and update forms, checklists, templates, and other administrative resources
• Complete general administrative tasks as assigned

Required Education

High School diploma or equivalent. Enrolled in a minimum of 6 credit hours at Wichita State University.

Additional Requirements

• Currently enrolled as a Wichita State University undergraduate or graduate student.
• Maintain good academic standing with the university.
• Demonstrate strong organizational skills and attention to detail.
• Ability to communicate effectively in writing and verbally.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Ability to manage multiple projects and meet deadlines while working independently.
• Ability to maintain confidentiality when handling student records and information.

Required Experience

This is specific to each position and department. See additional requirements and preferences.

Preferred Qualifications

• Major or coursework in Business Administration, Organizational Leadership, Project Management, Communication, Marketing, Public Administration, or a related field.
• Previous experience working in an office, administrative, customer service, student employment, or leadership role.
• Experience maintaining records, managing data, or supporting organizational processes.
• Familiarity with Microsoft Forms, Excel, Canva, or other organizational and communication tools.
• Interest in higher education administration, student success, project management, or program operations.

Physical Requirements

• Ability to remain in a stationary position.
• Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.
• Ability to communicate with others and accurately exchange information.