NIAR Administrative Specialist - Advanced Materials & Manufacturing

WICHITA STATE UNIVERSITY; Wichita (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

Wichita State University’s NIAR Advanced Materials & Manufacturing team seeks a proactive administrative professional to help run daily operations on the Wichita, KS campus. This on-site, full-time role emphasizes initiative, organization, and clear communication while supporting departments and programs.

The successful candidate will maintain databases and websites, assist with budgets and reports, manage inventories, and coordinate meetings and events with attention to detail and accuracy.

Qualifications

• High school diploma or equivalent.
• Two years of experience in general office, clerical, administrative support or related field.
• Strong interpersonal and customer service skills.
• Excellent written and verbal communication.
• Proficiency with MS Office and office technology.
• Ability to document information accurately and timely.

Responsibilities

• Coordinate meetings and events, including catering, guest lists, and setup.
• Assist with budgets, grant applications, proposals, and status reports.
• Maintain inventories of supplies and equipment.
• Ensure compliance with established guidelines and standards.
• Document information accurately and timely.

Skills

Interpersonal skills

Organizational skills

Written and verbal communication

Documentation accuracy

Education

High school diploma or equivalent

Two years of general office/clerical/administrative support experience

Tools

MS Office

Job description

Department

NIAR Advanced Materials &Manufacturing

Campus Location

Wichita, KS - WSU Main Campus

Hire Type

Full Time

Pay

Commensurate with experience

Work Schedule

Typically Monday - Friday, 8:00 am - 5:00 pm;work is performed on‑site and in person.

Export Compliance Requirement

No export controlrequirement.

Job Information

Join the NIAR Advanced Materials & Manufacturing team and helpkeep one of the nation’s leading research environments runningsmoothly. We’re looking for a proactive, organized administrativeprofessional who thrives in a fast‑moving setting and enjoyssupporting meaningful work. If you’re someone who takes initiative,communicates clearly, and excels at managing details, this on‑siterole at Wichita State University could be a great fit!

Job Summary

Performs a variety of professional and administrative duties thatfacilitate the operations of a function(s), program(s), and/ordepartment(s).

Essential Functions

Supports the programs and services provided by the department(s) byperforming varied or related processes which may include creatingand maintaining databases and websites, monitoring, facilitating,and enforcing compliance with established criteria, guidelines andstandards, etc. May coordinate, attend, prepare materials forand/or take minutes at meetings and special events. May prepare orassist in the preparation of budgets, grant applications,proposals, status reports and/or financial statements. May identifyand pursue ways to improve the efficiency and effectiveness ofadministrative procedures used by students, faculty, visitors andstaff. May order and maintain sufficient inventory of supplies andequipment, as needed. May be assigned to lead, assist, coordinateor support special projects as needed.

Job Duties

Coordinates meetings and events which may include, but is notlimited to, catering, guestlists, entertainment, supplies,reservations, and set up.

Required Education and Experience

• High school diploma or equivalent


• Two (2) years of experience in general office, clerical, administrative support or related field

Knowledge, Skills and Abilities

• Strong interpersonal and customer service skills, with the ability to consistently and positively interact with internal and external partners.


• Strong organizational skills and attention to detail.


• Strong written and verbal communication skills.


• Expertise with MS Office and other office technology.


• Ability to document information in a timely manner with high degree of accuracy.

Physical Requirements

Ability to remain in a stationary position. Ability to travel in avehicle for distances including but not limited to across city,county, and state. Ability to operate a computer and other officeequipment including but not limited to phone, printers, copiers,and calculators.