NAVY DSRC Administrative Admin

MbSolutions Inc; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

MbSolutions Inc. is seeking an experienced contractor to provide integrated administrative, clerical, logistical, financial, and organizational analytical support to Navy DSRC missions in a DoD environment.

You will assist daily operations, travel processing, and program documentation, ensuring accurate reporting and efficient office workflows. The role requires 5+ years of related experience, proficiency with MS Word, Excel, PowerPoint, databases, and DoD MIS systems, plus the ability to manage

Qualifications

• 5+ years of administrative, analytical, or financial support experience.
• 5+ years of financial/budget analysis experience.
• Ability to obtain and maintain a favorable NACI background check.
• Proficiency with MS Word, Excel, PowerPoint, databases and DoD MIS systems.
• Experience with classified and unclassified systems; strong written/verbal/analytical skills; multi-tasking.

Responsibilities

• Administrative & Travel Support: receive, document, route calls; manage correspondence.
• Clerical & Program Support: prepare and maintain program documents; data analysis.
• Logistical Support: maintain calendars; coordinate meeting logistics and setup.
• Financial & Budget Analysis: support budgets, data tracking, and reporting.
• Organizational Analysis: audit forecasting objectives and support policy compliance.

Skills

MS Word

MS Excel

PowerPoint

Databases

DoD MIS systems

Tools

DTS travel system

MS Office

Job description

Job Description

Job Description

The Contractor provides

integrated administrative, clerical, logistical, financial, and organizational analytical support

to the Navy DSRC mission. This role supports daily operations, financial management, travel processing, program documentation, reporting, and organizational effectiveness within a Navy/DoD environment.Minimum Qualifications5+ years of experience

performing similar administrative, analytical, or financial support work5+ years of financial/budget analysis experience

(for financial duties)Ability to obtain and maintain a

favorable NACI background checkProficiency with Microsoft Word, Excel, PowerPoint, databases, and government/DoD MIS systemsExperience working on classified and unclassified systemsStrong written, verbal, analytical, and organizational skillsAbility to manage multiple priorities in a fast‑paced environmentKey ResponsibilitiesAdministrative & Travel SupportReceive, document, and route incoming calls across multiple officesPrepare, distribute, and manage correspondence and communicationsCoordinate official travel, including:DTS travel authorizations and vouchersTravel status tracking and approval notificationsSupport for approximately

20 travel events per monthReview administrative directives and assist with implementation planningClerical & Program SupportPrepare, edit, organize, and maintain program documentation (Word, Excel, PowerPoint)Conduct data analysis on program documentation and fiscal dataTrack taskers, suspenses, and data callsMaintain internal tracking of program fiscal data, procurements, invoices, and purchase requestsSupport approximately

20 program documents weekly

and

15 data calls monthlyLogistical SupportMaintain shared calendars and document scheduled meetingsCoordinate meeting logistics and setupSupport approximately

20–30 meetings per weekFinancial & Budget AnalysisProvide financial analytical support for approximately

six budget areasEnter, track, and maintain financial data for budgets, obligations, expenditures, appropriations, and purchase requestsMaintain historical forecasting data and expenditure trendsReview project funding to monitor balances, expenditure rates, and cost driversGenerate recurring and specialized financial reportsSupport monthly financial status and project health reportsParticipate in quarterly budget reviews and provide data clarificationsIdentify and document discrepancies impacting cost, schedule, or performanceOrganizational AnalysisSupport bi‑weekly corporate data callsConduct monthly audits of forecasting objectives and external customer billingReview Navy DSRC and HPCMP policies and proceduresAssist with development and execution of implementation plans to improve mission effectivenessDesired ExperiencePrior Navy, DoD, or Federal support experienceFinancial audits, forecasting, or compliance reporting experienceAbility to work independently and across multiple offices