Naval Admin Supervisor & Team Liaison

JSL TECHNOLOGIES INCORPORATED; Seal Beach (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

JSL Technologies, Inc. in Seal Beach, CA, is seeking a Navy Administrative Assistant to supervise admin staff and act as a liaison with leadership.

The role includes handling timecards, time off, and task assignments for the TDSS team supporting NSWC Port Hueneme Division (PHD). The position involves participation in hiring decisions, onboarding, training, and mentoring, while delivering administrative support to technical staff across departments and ensuring compliance with security

Qualifications

• Knowledge of organizational structure, protocol and clerical functions.
• High School Diploma or equivalent.
• Authorized to work in the United States without sponsorship.
• Ability to obtain and maintain a Secret security clearance.

Responsibilities

• Assist Task Lead with TDSS team assignments and data calls.
• Update and assist in creating SOPs.
• Maintain TDSS Team training requirements.
• Continuous communication with Task Lead giving updates on tasks.
• Support team in growth opportunities.
• Respond to all calls and inquiries within one hour of receipt.
• Office procedures and forms are provided upon request, processed, and/or forwarded for action within one business day.
• Work unit calendars are updated within one business day of receipt of notices and changes.
• Prepare, organise and distribute all requested meeting materials including rosters, agendas and course materials within eight hours prior to the meeting.
• Take meeting minutes to document decisions and provide summary notes within one business day after the meeting.
• Prepare and/or review all outgoing correspondence within one business day of request.
• Perform data entry functions to maintain spreadsheets, databases, financial transactions, timekeeping and shipping, travel and naval messaging.
• Verify security clearances and respond to verification requests the same day.
• Maintain and update office distribution lists within one hour of request.
• Maintain inventory of supplies and notify POC when items are low within one hour of issue identification.
• Arrange and coordinate events including training programs and meetings within eight hours prior to the meeting.
• Provide courier services of classified and unclassified materials between Command buildings within one hour of request.

Job description

JSL Technologies, Inc. in Seal Beach, CA, is seeking a Navy Administrative Assistant to supervise admin staff and act as a liaison with leadership.

The role includes handling timecards, time off, and task assignments for the TDSS team supporting NSWC Port Hueneme Division (PHD). The position involves participation in hiring decisions, onboarding, training, and mentoring, while delivering administrative support to technical staff across departments and ensuring compliance with security