Senior Administrative Coordinator – Proposals & Contracts

Pacific Northwest National Laboratory; Richland (WA); On-site; USD 72,000 - 104,000; Full time

Job summary

Pacific Northwest National Laboratory (PNNL) is seeking a Principal Administrative Coordinator in Richland, WA to provide high‑level support to the Division Director for Proposals, Contracts, and Acquisitions. The role coordinates cross‑functional processes, prepares briefing materials, and ensures timely completion of actions.

You will manage complex schedules, travel, expense reporting, and correspondence while upholding confidentiality and compliance with DOE requirements.

Qualifications

• High school diploma or GED with 12 years of administrative experience or AA with 10 years of experience.
• Experience planning meetings and coordinating travel.
• Autonomy in overseeing administrative processes and applying policies.

Responsibilities

• Provide comprehensive administrative support to the Division Director and leadership team.
• Plan meetings, calendar management, and briefing preparation.
• Coordinate travel and expense activities in line with DOE requirements.
• Draft and route DOE-related correspondence and maintain deliverables in relevant systems.
• Coordinate cross‑directorate training activities and foster a collaborative administrative team.
• Represent the division to stakeholders and maintain cross‑organization relationships.

Skills

Strong communication

Judgement & initiative

Autonomous coordination

Multi‑tasking

Travel planning

Education

High school diploma/GED + 12 years experience

AA degree + 10 years experience

Tools

CCTS software

Job description

Pacific Northwest National Laboratory (PNNL) is seeking a Principal Administrative Coordinator in Richland, WA to provide high‑level support to the Division Director for Proposals, Contracts, and Acquisitions. The role coordinates cross‑functional processes, prepares briefing materials, and ensures timely completion of actions.

You will manage complex schedules, travel, expense reporting, and correspondence while upholding confidentiality and compliance with DOE requirements.