National Records Manager

Segal; New York (NY); Hybrid; USD 90,000 - 100,000; Full time

Job summary

An established industry player is seeking a National Records Manager to lead their records management initiatives. This hybrid role requires expertise in both physical and electronic records management, ensuring compliance with legal standards while advancing towards a digital future. You will collaborate with various departments, oversee training, and manage a team, making a significant impact on the organization’s operational efficiency. Join a company that values diversity and innovation, offering a comprehensive rewards program and a supportive work environment.

Benefits

Defined Benefit Pension Plan

401(k) Matching Contributions

Medical and Prescription Benefits

Dental Benefits

Life Insurance

Disability Insurance

Employee Assistance Program

Wellness Benefit Reimbursements

Professional Credential Reimbursement

Comprehensive Paid Time Off

Qualifications

• 6+ years of experience in records management.
• Expert knowledge of physical and electronic records management principles.
• Strong leadership and communication skills.

Responsibilities

• Implement and maintain Records Inventory using database technology.
• Ensure compliance with records retention and storage policies.
• Oversee transition to digital records and negotiate contracts.

Skills

Records Management

Compliance Knowledge

Database Technology

Communication Skills

Leadership

Education

Bachelor's Degree

Tools

Gimmal

Job description

The National Records Manager is responsible for the successful establishment and implementation of Records Management policies, procedures, and strategies for managing records at Segal offices. The position will provide expert guidance on records and information policies and practices, ensuring compliance with Company standards, regulatory and legal requirements, in a cost-effective manner. This role is integral to supporting long-term goals by planning, organizing, and maintaining our enterprise-wide records management program. It is also responsible for implementing Segal’s goal of digitizing physical records.

The National Records Manager is a hybrid position with our New York office and reports to the Senior Director of National Facilities.

Key Responsibilities:

• Work with Business Units and administrative staff to create, implement and maintain Records Inventory using available database technology.
• Collaborate with Legal Department and IT Project Teams to ensure user compliance with records retention, storage, and disposition activities.
• Ensure appropriate Records Management Training for staff to comply with established requirements.
• Ensure direct reports follow Company guidelines for data security and confidentiality.
• Oversee inventory of boxed records, ensuring compliance with retention policies and storage protocols.
• Oversee and negotiate national and local contracts with external parties while developing a road map to transition to digital records.

• Minimum of 6+ years of experience leading a records management function.
• Minimum of 3 years of experience managing people.
• Expert knowledge of physical and electronic Records Management principles, practices, and methodologies; ability to apply principles and theory to recommend practical solutions for real-world business challenges while following legal requirements for compliance records management.
• Strong track record of developing, coordinating and leading initiatives that cross several functional areas and building strong working relationships.
• Ability to communicate complex compliance and records management requirements effectively.
• Hands-on experience in widely used records management software programs, Gimmal preferred.
• Bachelor’s degree is preferred.

Inclusion at Segal:
We recognize that individuals from all backgrounds bring a broad range of experience and abilities that go beyond the technical requirements of a job. If your experience and qualifications are close to what you see described here, we encourage you to apply. Diversity of employment, skills and life experience, combined with passion, are key to innovation and excellence. We encourage individuals from all backgrounds, to apply to our positions. Please let us know if you require accommodation during the interview process and…thank you for considering Segal.

About Segal and its Total Rewards Program:
Segal is a privately owned, leading North American employee benefit, human resources and investment management consulting firm with over 80 years of history providing trusted advice that improves lives. Clients include public and private corporations, multiemployer trust funds, public sector entities, higher education institutions, institutional advisors, among many others.
Segal’s total rewards are part of what makes Segal a special place to work. The current salary range for this position is $90,000 to $100,000 plus opportunity for a discretionary performance bonus based on company profitability and employee performance. In addition, Segal offers a comprehensive suite of benefits to include a non-contributory defined benefit pension plan, matching and discretionary contributions to a 401(k)-profit sharing plan, medical and prescription benefits including contributions to a health savings account for eligible employees, dental benefits, life insurance, disability insurance, an Employee Assistance Program, wellness benefit reimbursements and rewards, and professional credential and tuition reimbursement. Segal also provides comprehensive paid time off including holidays, vacation days, sick leave, paid family leave and sabbaticals.

Please Apply…Segal is the right size, the right organization and…the right move for you! Please apply now.

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