National Beverage Corp - Accounts Payable Specialist

Shasta Beverages, Inc; Plantation (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

National Beverage Corp is seeking an Accounts Payable Specialist for its Plantation, FL headquarters. The role processes invoices, codes and pays vendor bills for multiple subsidiary companies, ensuring accuracy and compliance with company policies and vendor agreements.

You will maintain vendor files, reconcile statements, work with ERP and Excel, and support month-end close. A detail-oriented, confidential communicator with 2+ years AP experience fits this full-time, on-site position.

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• 2+ years of Accounts Payable or related financial experience.
• Strong attention to detail with high accuracy and organization.
• Excellent oral and written communication skills.
• Proficient in Microsoft Excel and other MS Office applications.
• Experience with ERP systems, APX and electronic invoice processing.

Responsibilities

• Process invoices for payment for multiple subsidiary companies and match received quantities to invoiced quantities.
• Verify pricing against contract prices and ensure invoices are correct.
• Voucher check requests with proper GL codes; maintain vendor files.
• Reconcile vendor statements and manage due dates.
• Update vendor/plant listings and perform general A/P duties.
• Maintain confidentiality and handle sensitive financial information.

Skills

Attention to detail

Analytical skills

Communication

Confidentiality

Time management

Organizational skills

Problem solving

Education

Associate's degree in Accounting, Finance, Business, or related field

High School Diploma or GED

Tools

Microsoft Excel

ERP systems

APX

Electronic invoice processing

Job description

Job Overview:

The Accounts Payable Specialist is responsible for performing a variety of accounting and administrative duties related to the accurate and timely processing of accounts payable transactions for multiple subsidiary companies of National Beverage Corp. This position ensures invoices are properly reviewed, coded, approved, and paid in accordance with company policies and vendor agreements. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment while maintaining a high level of accuracy and confidentiality.

Location:

This is a full-time, onsite position located at our Corporate Headquarters in Plantation, FL, working Monday through Friday from 8:30 a.m. to 5:30 p.m.

Essential Duties and Responsibilities:

• Process invoices for payment for several subsidiary companies of National Beverage Corp. Match quantity received to quantity invoiced. Ensure a bill of lading has been entered by the plant -- generating a receiving document.
• Check price invoiced by item to the agreed upon contract price to ensure that invoice is correct.
• Voucher check requests using proper GL code. Maintain vendor files.
• Reconcile vendor statements to ensure all invoices have been paid. Follow due date requirements on all invoices.
• Update vendor/plant listings. Perform general A/P duties.
• File paperwork.
• Ability to interact with the public and other employees in a positive manner and promote a cooperative working environment.
• Ability to handle sensitive information and maintain confidentiality.
• Consistently sets the example of professional appearance and standards of behavior.
• Other duties as assigned by Supervisor.

Language Skills:

• Ability to read, analyze, and interpret business correspondence, invoices, reports, policies, and financial documents.
• Ability to effectively communicate with vendors, customers, and employees at all levels of the organization.
• Strong verbal and written communication skills with the ability to present information clearly and professionally.
• Ability to respond effectively to inquiries, concerns, and requests while maintaining a customer-service-oriented approach.

Computer Skills

• Proficiency in Microsoft Office Suite, including advanced Microsoft Excel skills.
• Experience working with ERP systems, accounting software, and electronic invoice processing systems preferred.
• Ability to learn and effectively utilize company-specific accounting and reporting systems.

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this position, the employee is regularly required to sit, stand, walk, talk, hear, and use hands and fingers to operate office equipment. The employee may occasionally be required to bend, stop, reach, squat, and lift or move items weighing up to 25 pounds. Extended periods of computer use are required.

Work Environment

The work environment characteristics described here are representative of those encountered while performing the essential functions of this position.

This position is primarily performed in a professional office setting. The noise level is generally moderate. The role may require occasional overtime during month-end closing, audits, or other peak business periods.

Minimum QUalifications

• High School Diploma or GED required; Associate's degree in Accounting, Finance, Business, or related field preferred.
• 2+ years of Accounts Payable, Accounting, Bookkeeping, or related financial experience preferred.
• Strong understanding of accounts payable processes and general accounting principles.
• Excellent attention to detail with a high level of accuracy and organization.
• Strong analytical, problem-solving, and reconciliation skills.
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
• Excellent oral and written communication skills.
• Advanced computer skills, including proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.
• Ability and willingness to work a flexible full-time schedule, including occasional weekends, holidays, or overtime as business needs require.

Preferred Qualifications

• Experience in a manufacturing, beverage, consumer packaged goods (CPG), or distribution environment.
• Experience processing high-volume invoices across multiple locations or entities.
• Familiarity with ERP, APX and electronic workflow approval processes.
• Bilingual skills are a plus.