Naples Luxury Real Estate Listing Coordinator

Michelle Thomas Team; Naples (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

The Michelle Thomas Team in Naples, FL is seeking a highly organized Real Estate Listing Coordinator to manage residential listings from signed agreement through contract. This in-office role supports agents, homeowners, marketing, photographers, and vendors to launch properties accurately and on schedule.

You will review documents, enter data in MLS, coordinate showings and access, monitor deadlines, and ensure all brokerage paperwork is completed on time.

Qualifications

• Experience in real estate administration or listing coordination preferred.
• Familiarity with Florida residential real estate transactions.
• Strong attention to detail and calendar management.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace and cloud storage.

Responsibilities

• Coordinate the listing process from signed listing agreement through activation and eventual contract.
• Review listing agreements, disclosures, addenda, and supporting documents for accuracy and completeness.
• Enter and update property information accurately in the MLS and other applicable platforms.
• Schedule and communicate property-access instructions with homeowners, field staff, and agents.
• Collect property details, community information, seller disclosures, association documents, and other necessary listing information.
• Coordinate with the marketing department to ensure listing materials are prepared accurately and on time.
• Proofread MLS entries, brochures, property descriptions, marketing materials, and online property information.
• Verify listing information including pricing, square footage, room details, amenities, legal descriptions, community information, and showing instructions.
• Coordinate installation and removal of signs, lockboxes, brochure boxes, and other listing materials with field staff.
• Manage showing instructions and property-access information.
• Process price changes, listing extensions, status changes, withdrawals, and other listing updates.
• Monitor listing expiration dates and other important deadlines.
• Maintain accurate notes and documentation regarding listing activity and changes.
• Communicate regularly with listing agents regarding outstanding documents, upcoming deadlines, and property needs.
• Ensure all required brokerage and MLS documentation is completed and submitted within required timelines.
• Maintain organized electronic files for every listing.

Skills

Real estate administration

Listing coordination

Transaction coordination

Attention to detail

Organizational skills

Communication skills

Google Workspace

MLS systems

Tools

MLS systems

Transaction-management software

Google Workspace

Job description

The Michelle Thomas Team in Naples, FL is seeking a highly organized Real Estate Listing Coordinator to manage residential listings from signed agreement through contract. This in-office role supports agents, homeowners, marketing, photographers, and vendors to launch properties accurately and on schedule.

You will review documents, enter data in MLS, coordinate showings and access, monitor deadlines, and ensure all brokerage paperwork is completed on time.