Real Estate Listing Coordinator

Michelle Thomas Team; Naples (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

The Michelle Thomas Team in Naples, FL is seeking a highly organized Real Estate Listing Coordinator to manage residential listings from signed agreement through contract. This in-office role supports agents, homeowners, marketing, photographers, and vendors to launch properties accurately and on schedule.

You will review documents, enter data in MLS, coordinate showings and access, monitor deadlines, and ensure all brokerage paperwork is completed on time.

Qualifications

• Experience in real estate administration or listing coordination preferred.
• Familiarity with Florida residential real estate transactions.
• Strong attention to detail and calendar management.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace and cloud storage.

Responsibilities

• Coordinate the listing process from signed listing agreement through activation and eventual contract.
• Review listing agreements, disclosures, addenda, and supporting documents for accuracy and completeness.
• Enter and update property information accurately in the MLS and other applicable platforms.
• Schedule and communicate property-access instructions with homeowners, field staff, and agents.
• Collect property details, community information, seller disclosures, association documents, and other necessary listing information.
• Coordinate with the marketing department to ensure listing materials are prepared accurately and on time.
• Proofread MLS entries, brochures, property descriptions, marketing materials, and online property information.
• Verify listing information including pricing, square footage, room details, amenities, legal descriptions, community information, and showing instructions.
• Coordinate installation and removal of signs, lockboxes, brochure boxes, and other listing materials with field staff.
• Manage showing instructions and property-access information.
• Process price changes, listing extensions, status changes, withdrawals, and other listing updates.
• Monitor listing expiration dates and other important deadlines.
• Maintain accurate notes and documentation regarding listing activity and changes.
• Communicate regularly with listing agents regarding outstanding documents, upcoming deadlines, and property needs.
• Ensure all required brokerage and MLS documentation is completed and submitted within required timelines.
• Maintain organized electronic files for every listing.

Skills

Real estate administration

Listing coordination

Transaction coordination

Attention to detail

Organizational skills

Communication skills

Google Workspace

MLS systems

Tools

MLS systems

Transaction-management software

Google Workspace

Job description

The Michelle Thomas Team is seeking a highly organized, detail-oriented, proactive Real Estate Listing Coordinator to help manage to our residential listings from signed agreement through contract. This is a key position within a fast-paced, high-producing luxury real estate team. The Listing Coordinator works closely with our agents, homeowners, marketing team, field team, photographers, vendors, and brokerage to ensure every property is launched accurately, professionally, and on schedule.

Responsibilities

• Coordinate the listing process from signed listing agreement through activation and eventual contract
• Review listing agreements, disclosures, addenda, and supporting documents for accuracy and completeness
• Enter and update property information accurately in the MLS and other applicable platforms
• Schedule and communicate property-access instructions with homeowners, field staff, and agents
• Collect property details, community information, seller disclosures, association documents, and other necessary listing information
• Coordinate with the marketing department to ensure listing materials are prepared accurately and on time
• Proofread MLS entries, brochures, property descriptions, marketing materials, and online property information
• Verify listing information including pricing, square footage, room details, amenities, legal descriptions, community information, and showing instructions
• Coordinate installation and removal of signs, lockboxes, brochure boxes, and other listing materials with field staff
• Manage showing instructions and property-access information
• Process price changes, listing extensions, status changes, withdrawals, and other listing updates
• Monitor listing expiration dates and other important deadlines
• Maintain accurate notes and documentation regarding listing activity and changes
• Communicate regularly with listing agents regarding outstanding documents, upcoming deadlines, and property needs
• Ensure all required brokerage and MLS documentation is completed and submitted within required timelines
• Maintain organized electronic files for every listing

Qualifications

• Previous experience in real estate administration, listing coordination, transaction coordination, brokerage operations, title, or a related field strongly preferred
• Knowledge of Florida residential real estate transactions and listing agreements preferred
• Experience with MLS systems and real estate transaction-management software is strongly preferred
• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to manage a high volume of listings and competing deadlines
• Excellent written and verbal communication skills
• Proactive problem-solving ability and willingness to take ownership of assignments
• Comfortable communicating professionally with agents, homeowners, vendors, brokerage staff, and other real estate professionals
• Proficiency with Google Workspace, appFiles, spreadsheets, and cloud-based software
• Ability to learn new technology and systems quickly

Ideal Candidate

Our ideal Listing Coordinator is exceptionally organized and understands that small details matter. You are the type of person who notices when information is missing, follows up before a deadline becomes a problem, and makes sure assignments are completed rather than simply passed along. You are comfortable managing multiple properties at different stages simultaneously and can quickly prioritize when something changes. You communicate clearly, remain composed in a fast-paced environment, and understand the level of professionalism expected when representing luxury homeowners and properties. Most importantly, you are dependable, accountable, and take pride in making sure every listing is presented at the highest possible standard.

Schedule

This is a full-time, in-office position based in Naples, Florida. Regular working hours are Monday through Friday, 8:30 am to 5:00 pm.