MWR Accounting Technician

China Lake Golf Course; San Diego (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

China Lake Golf Course is seeking an accounting support specialist to maintain SAP vendor files and perform related data-entry tasks. You will manage new vendors, changes, extensions, and blocking, ensuring accurate vendor Master data across systems.

Daily interaction with field personnel and MIS team is required to resolve issues, support go-live conversions, and contribute to timely and reliable general ledger reporting.

Qualifications

Responsibilities

• Maintain SAP vendor files: new vendors, changes, extensions, blocking (Vendor Master).
• Verify and prevent duplicate vendor setups and resolve issues with field teams.
• Enter and audit vendor data in SAP and GL systems; follow procedures for entry formats.
• Prepare discrepancy notices and miscellaneous journal vouchers; support record storage and retention.
• Communicate daily with field personnel to address data-entry issues and system inquiries (BLAS, RAMCAS, AIMS).
• Assist MIS team during go-live conversions to set up new company code vendors.

Job description

Duties

Help

On a daily basis, perform necessary maintenance to the SAP vendor files. This includes new vendors, changes to vendor master file records, extending vendors and blocking of vendors. Communicating with the field to resolve issues related to vendor request. Check to ensure that duplicate vendors are not set up. Resolve any issues and take necessary action. Work with MIS Team during go-live conversions to set up new company code vendors.

Verifies, through an audit sequence, source data submitted by participating NAFI activities for accuracy. Enters data into database or directly into SAP. Verifies data entered by other audit/data entry technicians. Follows prescribed procedures and instructions for numerous entry formats. Maintains a record of data received on a computerized receipt log. Prepares discrepancy notices to funds that have submitted invalid information and contact funds by telephone for document correction. Prepares miscellaneous general journal vouchers for adjusting entries or canceled checks. Files data transmittal envelopes, DARS, voided checks and financial statements for access by RAMCAS and other headquarters' staff. Prepares older files for record storage and retention. Performs other duties as assigned.

The purpose of this position is to provide accounting support for SAP AIMS vendor files and the edit, audit and data entry of information submitted for update into the general ledger systems. This position contributes to the division's effectiveness by providing accurate and timely financial information to allow senior management the opportunity to make better business decisions.

Work involves the utilization of accounting skills and knowledge related to a large organization with multiple operating locations. The employee works at the intermediate bookkeeping level dealing specifically with Vendor related issues and accounting entries for general ledger purposes. Writing skills and grammar must be at a level to allow for adequate communication between the production department and both headquarter and field personnel. The employee must understand the complete flow of data from original documents and point of entry to the final production of financial statements. The employee will communicate daily with field personnel to address issues and problems related to data entry and the BLAS, RAMCAS and AIMS systems.