Accounts Payable, Accounts Receivable Specialist

CLIPPER PETROLEUM INC; Flowery Branch (GA); On-site; USD 42,000 - 60,000; Full time

Job summary

Clipper Petroleum Inc. in Georgia is seeking an Accounts Payable/Receivable Specialist to manage invoice processing, verify documentation, code invoices, and reconcile statements.

This office-based role requires attention to detail and accuracy in ERP systems. You will handle payments, vendor records, and AR tasks, including aging reports and weekly payment cycles, collaborating with Operations Accounting to resolve discrepancies.

Qualifications

• 3+ years of Accounts Payable experience.
• Office based position, not remote.
• Proficient with MS Office, including Excel.

Responsibilities

• Process vendor invoices in ERP (Great Plains) and verify documentation.
• Match invoices with purchase orders and receiving documents.
• Maintain vendor records and reconcile vendor statements.
• Process expenses via SAP Concur and import into systems.
• Enter technician expenses and import to Great Plains.
• Prepare weekly payments to vendors and invoices to pay.
• Collaborate with operations to resolve disputed or unpaid invoices.
• Monitor AR aging and prepare periodic AR reports.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Flexibility

Education

High school diploma or equivalent

Tools

SAP Concur

Great Plains

PDI

Microsoft Excel

Job description

Essential Functions AP Responsibilities

• Invoice processing in the ERP (Great Plains) for payments to vendors.
• Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
• Verify appropriate authorization and coding for all invoices.
• Scanning/filing electronic copies of all AP transactions processed by this role.
• Match invoices with purchase orders and receiving documents
• Maintain accurate vendor records including address, phone number, and banking.
• Reconcile vendor statements to ensure accounts are accurate and up to date.
• Process expense cards through SAP Concur and import into PDI for payments.
• Enter technician expenses through SAP Concur and import to Great Plains.
• Create weekly payment processing with vendors and invoices to pay. AR Responsibilities
• Collaborate with operations to resolve disputed or unpaid invoices.
• Monitor and review accounts receivable aging reports to ensure timely collection.
• Prepare and distribute periodic reports on A/R and past due accounts for management.
• Maintain accurate customer records including address, phone number and banking.
• Receive checks/ACH payments and post payments to customer accounts.
• 3+ years of previous Accounts Payable experience.
• High school diploma or equivalency.
• Office based position, this is not a remote position.
• Understanding Microsoft Office, including Excel.
• Ability to learn different software programs. Competencies and Traits
• Excellent verbal and written communication skills.
• Excellent time management and organizational skills.
• Willingness to expand knowledge base and be flexible with assigned tasks.
• Experience with SAP Concur, Great Plains, and PDI not required but a plus.
• Flexibility and able to help in other Accounting tasks. Miscellaneous
• Reports to: Operations Accounting Manager
• Reporting Facility: Clipper Petroleum Support Center
• Work Schedule: Monday – Friday 8AM – 5PM Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.