Accounts Payable Clerk

SGS Consulting; Sacramento (CA); On-site; USD 48,000 - 64,000; Full time

Job summary

SGS Consulting is seeking an organized accounts payable specialist to process a variety of invoices and support the financial close. You will code invoices, reconcile bills, and collaborate with internal staff and external vendors to ensure timely payments.

The role requires SAP and Concur experience, strong GAAP knowledge, MS Excel/Word skills, and careful attention to details in a fast-paced environment. A high school diploma or GED plus 1 year of experience is expected.

Qualifications

• High school diploma or equivalency plus 1 year of experience.
• Knowledge with GAAP, federal regulatory guidelines, and organizational objectives.
• Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas.

Responsibilities

• Process trade invoices including but not limited to Normal Supplier Invoices, Normal Freight Invoices, FB60 Transactions for the Non-Three way match divisions, Coded Invoices (General Ledger Accounts), and simple exception & banking entries in a timely manner.
• Prepare billing information and verify any changes to support accurate and efficient billing process and financial close
• Assists the finance and accounting department with payment and tracking of bills and reconciling conflicts
• Input and process transactions into electronic accounts receivable and billing systems
• Answer trade billing questions and troubleshoot billing issues and inquiries
• Verify and process personnel expense reports
• Log check batches and supervise computerize check runs
• Paying bills and invoices in accordance with established methods and procedures
• Maintaining accurate records of all Accounts Payable transactions
• Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts
• Following proper procedures and taking direction from senior staff
• Developing technical skills
• Disburse payment to suppliers, vendors, and employees
• Perform timely account reconciliation by verifying entries and compare to balances
• Confirm that the appropriate general ledger codes have been entered on each trade invoice
• File all trade invoices each day in the appropriate files after they have been vouchered
• Contact suppliers or divisions for appropriate documentation to process invoices
• Verify trade invoices by reconciling monthly statements and related transactions
• Ensure correct approval, sorting, coding, and matching of invoices/receipts
• Ensure all legal and business licenses are renewed in accordance with state and federal laws annually
• Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departments
• Perform other job-related duties as assigned

Skills

Scanning Invoices

AP Coding

Processing Vendor Invoices in SAP

Concur backup for SAP

SAP experience

MS Excel

MS Word

10 Key

GAAP knowledge

Pivot tables in Excel

Education

High school diploma or GED

Tools

SAP

Concur

Microsoft Excel

Microsoft Word

Job description

Job Responsibilities

Process trade invoices including but not limited to Normal Supplier Invoices, Normal Freight Invoices, FB60 Transactions for the Non-Three way match divisions, Coded Invoices (General Ledger Accounts), and simple exception & banking entries in a timely mannerPrepare billing information and verify any changes to support accurate and efficient billing process and financial closeAssists the finance and accounting department with payment and tracking of bills and reconciling conflictsInput and process transactions into electronic accounts receivable and billing systemsAnswer trade billing questions and troubleshoot billing issues and inquiriesVerify and process personnel expense reportsLog check batches and supervise computerize check runs? Paying bills and invoices in accordance with established methods and proceduresMaintaining accurate records of all Accounts Payable transactionsWorking with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflictsFollowing proper procedures and taking direction from senior staffDeveloping technical skillsDisburse payment to suppliers, vendors, and employeesPerform timely account reconciliation by verifying entries and compare to balancesConfirm that the appropriate general ledger codes have been entered on each trade invoiceFile all trade invoices each day in the appropriate files after they have been voucheredContact suppliers or divisions for appropriate documentation to process invoicesVerify trade invoices by reconciling monthly statements and related transactionsEnsure correct approval, sorting, coding, and matching of invoices/receiptsEnsure all legal and business licenses are renewed in accordance with state and federal laws annuallyProvide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departmentsPerform other job-related duties as assigned

Skills

Scanning InvoicesAP CodingProcessing Vendor Invoices in SAPPulling Concur back up for SAP IndexingAP Experience, SAP experience, MS Excel, and Word, 10 Key and experience with large workloadsInterviews will be in personHigh school diploma or equivalency plus 1 year of experienceKnowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectivesProficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas

Education/Experience

Working knowledge of SAP software financial modulesExcellent accuracy and attention to detail skills to process large numbers of invoicesProficiency using high mathematical concepts such as fractions, algebra, statistics, mathematical modeling, and, to some extent, calculusStrong communication skillswritten, verbal, persuasion, motivation, facilitation of strong working relationshipsKnowledge of other MS Office Suite and/or software applications related to job functionsExcellent interpersonal, customer service, analytical/problem solving, problem management, presentation development, presentation, and communications skills