Studio Operations & Culture Coordinator

Something Special Studios; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) with company matching

Life insurance

Paid time off

Summer Fridays

Hybrid in-office/remote

Referral bonuses

Profit sharing

Performance-based bonus

Job summary

Something Special Studios in New York is seeking a proactive Studio Coordinator to oversee the day-to-day operations of the New York studio, ensuring a welcoming, organized, and smoothly functioning space for staff, freelancers, and clients. You will support onboarding, coordinate meetings and travel, and partner with the People & Operations team on a range of operational projects.

You’ll help maintain studio culture, handle logistics for internal and client meetings, and provide light

Qualifications

• 1–3 years in a creative studio, agency, or office coordination role.
• Exceptional organization and attention to detail.
• Proactive, resourceful, and able to own tasks from start to finish.
• Able to balance recurring tasks with unexpected requests and changing priorities.
• Warm, personable, and confident with clients, freelancers, and senior stakeholders.
• Strong written and spoken communication skills.
• Experience coordinating multiple calendars, meetings, and travel.
• Good judgment handling confidential information; discrete when required.
• Comfortable learning new systems and tools, including Google Workspace.

Responsibilities

• Own the day-to-day running and organization of the New York studio, ensuring it is welcoming, organized, stocked, and running smoothly.
• Manage studio needs including supplies, mail, deliveries, equipment, maintenance, storage, and vendors.
• Conduct regular studio walkthroughs and ensure spaces are tidy and functional.
• Coordinate with building management and manage visitor access and building requirements.
• Welcome clients, candidates, freelancers, and other guests to the studio.
• Manage incoming/outgoing packages, documents, couriers, and shipments.
• Coordinate disposal, storage, or donation of materials after productions.
• Continuously look for ways to improve studio organization and efficiency.
• Support onboarding for employees and freelancers, including laptops and access.

Skills

Organized & detail-oriented

Proactive & resourceful

Multitasking & prioritization

Calendar coordination

Communication (written & verbal)

Travel planning

Team collaboration

Client & guest relations

Adaptability in fast-paced environment

Interest in creative culture (plus)

Tools

Google Workspace

Job description

Something Special Studios in New York is seeking a proactive Studio Coordinator to oversee the day-to-day operations of the New York studio, ensuring a welcoming, organized, and smoothly functioning space for staff, freelancers, and clients. You will support onboarding, coordinate meetings and travel, and partner with the People & Operations team on a range of operational projects.

You’ll help maintain studio culture, handle logistics for internal and client meetings, and provide light