Music Operations Coordinator — NY Office & Exec Support

Reservoir; New York (NY); Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

Reservoir, an independent music company in New York, seeks an entry-level Coordinator, Operations to support the NY office and assist the CEO, COO, CFO, and Chief of Staff. You will help manage day-to-day operations, welcome visitors, handle purchasing, and coordinate events while contributing to strategic initiatives and research.

You will also analyze music industry data using Chartmetric, Luminate, and Billboard, organize trackers, and support catalog/pitch activities.

Qualifications

• Bachelor's degree in Music Business, Music Industry, Music Management, or a related field, or equivalent relevant experience in the music industry.
• 0-2 years of professional experience, including internships, with prior exposure to the music industry preferred.
• Exceptionally organized and detail-oriented, able to juggle competing priorities and follow through.
• Excellent written and verbal communication skills, with the ability to communicate clearly, professionally, and effectively across all levels of the organization.
• Eager to learn, takes initiative, and comfortable owning work from start to finish.
• Discreet with confidential information, with sound judgment and a professional approach.
• Genuine interest in music; familiarity with DSPs is a plus.
• Proficient in Microsoft Office, Slack and Zoom.
• Experience using AI tools to improve productivity, research, and workflows.

Responsabilités

• Running day-to-day operations of the New York office, making sure workspaces, conference rooms, the kitchen and common areas are organized, stocked and ready for the team and guests.
• Greeting and welcoming visitors, guests, artists and songwriters, and serve as the team's first point of contact for office needs.
• Managing office purchasing, vendors, inventory, mail, deliveries, catering and office events.
• Providing executive support to the CEO, COO and CFO, including calendars, scheduling, travel and expense reports.
• Partnering with IT so the office's facilities and technology work well, including setup for new hires, meeting rooms and visitors.
• Supporting the Chief of Staff with decks and materials for leadership and the Company.
• Conducting research on potential business opportunities, market developments and competitive activity.
• Analyzing music industry data using platforms such as Chartmetric, Luminate and Billboard to track artist performance, streaming trends, audience growth and emerging opportunities, and summarize key insights for the team and leadership.
• Keeping trackers, documentation and internal updates organized and current.
• Scouting new artists, songwriters and producers across DSPs, socials, live shows, playlists.
• Handling ticket purchases for shows and events for the New York office.
• Supporting teams in the New York office with ad hoc tasks and requests.

Connaissances

Organized

Communication

Eager to learn

Discreet

Genuine interest in music

Familiarity with DSPs

Formation

Bachelor's degree in Music Business/related field

Equivalent relevant experience

Outils

Microsoft Office

Slack

Zoom

AI productivity tools

Description du poste

Reservoir, an independent music company in New York, seeks an entry-level Coordinator, Operations to support the NY office and assist the CEO, COO, CFO, and Chief of Staff. You will help manage day-to-day operations, welcome visitors, handle purchasing, and coordinate events while contributing to strategic initiatives and research.

You will also analyze music industry data using Chartmetric, Luminate, and Billboard, organize trackers, and support catalog/pitch activities.