Coordinator, Operations

Reservoir Media Management, Inc.; New York (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Reservoir Media Management, Inc. in New York is seeking a detail‑oriented Coordinator, Operations to support the New York office and provide executive assistance to the CEO, COO, and CFO. This hands‑on, in‑office role offers exposure to various facets of the music business and opportunities for growth.

You’ll handle day‑to‑day operations, manage office needs, coordinate events, and assist with research and strategic initiatives, building a solid foundation for a career in music.

Qualifications

• Bachelor’s degree in Music Business or related field, or equivalent industry experience.
• 0–2 years of professional experience in the music industry.
• Highly organized with strong attention to detail and ability to juggle priorities.
• Excellent written and verbal communication across all levels.
• Discreet with confidential information; professional judgment.
• Genuine interest in music; familiarity with DSPs is a plus.
• Proficient in Microsoft Office, Slack, and Zoom.
• Experience using AI tools to improve productivity, research, and workflows.

Responsibilities

• Run day-to-day operations of the New York office and maintain workspace readiness.
• Greet visitors and serve as first point of contact for office needs.
• Manage office purchasing, vendors, inventory, mail, deliveries, catering, and events.
• Provide executive support to CEO, COO and CFO, including calendars, scheduling, travel, and expenses.
• Support Chief of Staff with decks and materials for leadership and the Company.
• Analyze music industry data using platforms such as Chartmetric, Luminate and Billboard; summarize insights for the team and leadership.
• Keep trackers, documentation and internal updates organized and current.

Skills

Organization

Communication

Research

AI tools experience

Education

Bachelor's degree in Music Business, Music Industry, Music Management, or related field

Tools

Microsoft Office

Slack

Zoom

Job description

About The Company

Reservoir is an independent music company based in New York City and with offices in Los Angeles, Nashville, Toronto, London, Abu Dhabi, and Mumbai. Reservoir is the first female-founded and led publicly traded independent music company in the U.S. Founded as a family-owned music publisher in 2007, Reservoir has grown to represent over 150,000 copyrights and 36,000 master recordings with titles dating as far back as 1900 and hundreds of #1 releases worldwide. Reservoir frequently holds a Top 10 U.S. Market Share according to Billboard’s Publishers Quarterly, was twice named Publisher of the Year by Music Business Worldwide’s The A&R Awards and won Independent Publisher of the Year at the 2020 and 2022 Music Week Awards.

The Position

Reservoir also represents a multitude of recorded music through Chrysalis Records, Tommy Boy Records, and Philly Groove Records and manages artists through its ventures with Blue Raincoat Music and Big Life Management.

The Coordinator, Operations supports the day-to-day operations of Reservoir’s New York office while providing executive support to the CEO, COO, and CFO and assisting the Chief of Staff with research, strategic initiatives, and special projects. This hands-on, entry-level position offers a unique opportunity to gain exposure to various aspects of the music business, contribute to company-wide initiatives, and build a strong foundation for career growth within the industry.

The ideal candidate is highly organized, resourceful and proactive, with sound judgment and a genuine interest in music. This is an in-office role in New York, reporting to the Chief of Staff. Responsibilities include, but are not limited to:

• Running day-to-day operations of the New York office, making sure workspaces, conference rooms, the kitchen and common areas are organized, stocked and ready for the team and guests.
• Greeting and welcoming visitors, guests, artists and songwriters, and serve as the team's first point of contact for office needs.
• Managing office purchasing, vendors, inventory, mail, deliveries, catering and office events.
• Providing executive support to the CEO, COO and CFO, including calendars, scheduling, travel and expense reports.
• Partnering with IT so the office's facilities and technology work well, including setup for new hires, meeting rooms and visitors.
• Supporting the Chief of Staff with decks and materials for leadership and the Company.
• Conducting research on potential business opportunities, market developments and competitive activity.
• Analyzing music industry data using platforms such as Chartmetric, Luminate and Billboard to track artist performance, streaming trends, audience growth and emerging opportunities, and summarize key insights for the team and leadership.
• Keeping trackers, documentation and internal updates organized and current.
• Scouting new artists, songwriters and producers across DSPs, socials, live shows, playlists.
• Working with team to identify catalog songs with momentum, and help build sample packs and a pitch-ready library.
• Handling ticket purchases for shows and events for the New York office.
• Supporting teams in the New York office with ad hoc tasks and requests.

Qualifications

• Bachelor's degree in Music Business, Music Industry, Music Management, or a related field, or equivalent relevant experience in the music industry.
• 0–2 years of professional experience, including internships, with prior exposure to the music industry preferred.
• Exceptionally organized and detail-oriented, able to juggle competing priorities and follow through.
• Excellent written and verbal communication skills, with the ability to communicate clearly, professionally, and effectively across all levels of the organization.
• Eager to learn, takes initiative, and comfortable owning work from start to finish.
• Discreet with confidential information, with sound judgment and a professional approach.
• Genuine interest in music; familiarity with DSPs is a plus.
• Proficient in Microsoft Office, Slack and Zoom.
• Experience using AI tools to improve productivity, research, and workflows.

Equal Employment Opportunity

Reservoir is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We consider all qualified applicants without regard to age, race, ethnicity, color, religion, gender, gender identity, sexual orientation, national origin, disability, marital status, military status, or any other characteristic protected by applicable law. We believe that embracing diversity strengthens our culture, drives innovation, and contributes to our continued success.

If you require assistance or an accommodation in completing any aspect of the application process, please contact the Reservoir Recruiting team at: [e-mail].