Music & Fine Arts Programs & Events Coordinator

ucumberlands; Williamsburg (KY); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health benefits

In-person work

Job summary

Cumberlands is seeking an Administrative Assistant to work directly with the Chair of the Department of Music and Fine Arts and other faculty. The role involves managing office operations, coordinating schedules for work-study students in music, and assisting with recitals and events.

Regular hours apply with occasional extra hours for events and recruiting. Responsibilities include creating concert programs, marketing events, and maintaining communications with faculty, students, and guests.

Qualifications

• Bachelor's degree required.
• Proficiency in Microsoft Office, email, internet, and Workday.
• Excellent written and verbal communication skills.
• Strong organizational, problem-solving, and multitasking skills.
• Friendly and professional demeanor.

Responsibilities

• Cultivating a warm, welcoming office environment for students, prospective students, and guests.
• Coordinating, managing, and approving schedules for work-study students in music.
• Identifying tasks to be completed and training students to complete these tasks.
• Providing timelines for the completion of tasks and reviewing work when completed.
• Answering phone calls, emails, and other correspondence.
• Monitoring Musicwindow software to assist faculty in recruiting.
• Monitoring office supplies and reordering when necessary.
• Coordinating with Maintenance Staff to address issues that need attention.
• Coordinating with Communications Office regarding upcoming events.
• Advertising upcoming concerts on campus via email and social media.
• Meeting with Department Chair weekly to discuss the weekly agenda.
• Demonstrating proficiency in Microsoft Office (especially Word, Excel, and OneDrive), Adobe, Bright Sign, and Workday.
• Creating Programs for concerts, recitals, and music events.

Skills

Written communication

Verbal communication

Organizational skills

Problem-solving

Multitasking

Friendly demeanor

Professional demeanor

Education

Bachelor's degree

Tools

Microsoft Office

Workday

Job description

Cumberlands is seeking an Administrative Assistant to work directly with the Chair of the Department of Music and Fine Arts and other faculty. The role involves managing office operations, coordinating schedules for work-study students in music, and assisting with recitals and events.

Regular hours apply with occasional extra hours for events and recruiting. Responsibilities include creating concert programs, marketing events, and maintaining communications with faculty, students, and guests.