Facilities Services Admin

University of the Cumberlands; Williamsburg (VA); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Benefits included

Job summary

The University of the Cumberlands Facilities Services Admin reports directly to the Director of Facilities & Safety Operations and provides administrative support to the Facilities & Safety Department.

This position assists with daily operational functions, financial processing support, event scheduling coordination, and general office administration to ensure efficient workflow within the Division of Facilities & Safety.

Qualifications

• High School diploma or equivalent required; some college preferred.
• Previous administrative experience preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office.
• Ability to manage confidential information with discretion.
• Strong customer service and interpersonal skills.
• Ability to work effectively in a fast-paced office environment.

Responsibilities

• Maintain and distribute the daily campus event schedule.
• Assist with the maintenance and accuracy of the University event calendar.
• Serve as back-up issuer of purchase order (PO) numbers in the absence of designated staff.
• Process invoices as assigned and assist with financial documentation.
• Cross-train on door access and card permission systems to provide support as needed.
• Provide general office administrative support, including answering phones, greeting visitors, and responding to inquiries.
• Assist with record keeping and document management.
• Support operational projects and initiatives as assigned.
• Perform other duties as assigned.

Skills

Administrative experience

Microsoft Office

Organizational skills

Written & verbal communication

Customer service

Discretion with confidential info

Fast-paced office environment

Time management

Education

High School diploma

Some college preferred

Tools

Microsoft Office

Job description

Get Set for Cumberlands!

Join our team of student-focused individuals working together in order to encourage intellectual and spiritual growth, leadership and service.

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The University of the Cumberlands Facilities Services Admin reports directly to the Director of Facilities & Safety Operations and provides administrative support to the Facilities & Safety Department. This position assists with daily operational functions, financial processing support, event scheduling coordination, and general office administration to ensure efficient workflow within the Division of Facilities & Safety.

Responsibilities

• Maintain and distribute the daily campus event schedule


• Assist with the maintenance and accuracy of the University event calendar


• Serve as back-up issuer of purchase order (PO) numbers in the absence of designated staff


• Process invoices as assigned and assist with financial documentation


• Cross-train on door access and card permission systems to provide support as needed


• Provide general office administrative support, including answering phones, greeting visitors, and responding to inquiries


• Assist with record keeping and document management


• Support operational projects and initiatives as assigned


• Perform other duties as assigned

Requirements

• High School diploma or equivalent required; some college preferred


• Previous administrative experience preferred


• Strong organizational and time management skills


• Excellent written and verbal communication skills


• Proficiency in Microsoft Office


• Ability to manage confidential information with discretion


• Strong customer service and interpersonal skills


• Ability to work effectively in a fast-paced office environment

Benefits: Yes

Cumberlands is different by design. Our employees exemplify our motto in the pursuit of a

“life-more-abundant.”