Music Division Operations Coordinator

Interlochen Center for the Arts; Interlochen (MI); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Tuition reimbursement

403(b) plan

Job summary

Interlochen Center for the Arts seeks a highly organized Music Administrative & Operations Assistant to support the Music Division and ensure smooth day‑to‑day operations across Interlochen Arts Academy and Interlochen Arts Camp.

This full‑time role involves coordinating travel, processing paperwork, managing communications, and facilitating facilities and program support for faculty, staff, students, and guest artists.

Qualifications

• Bachelor's degree and a minimum of two years of experience in operational logistics and providing support in an educational setting. A degree in music is preferred but not required.

Responsibilities

• Provide daily administrative, clerical, and technical support to Music Division leadership, faculty, and staff.
• Prepare and process administrative paperwork, including purchase orders, expense reports, contracts, and other departmental documentation.
• Coordinate travel arrangements and itineraries for the Music Division Director, faculty, students, and guest artists, including flights, lodging, ground transportation, and per diem arrangements.
• Support guest artist visits by coordinating contracts, travel logistics, accommodations, and educational materials.
• Assist the Music Division Director with budget tracking, purchasing, and ordering departmental supplies.
• Submit, coordinate, and track service requests with IT, Maintenance, Food Services, Security, Transportation, and other campus departments.

Skills

Communication skills

IT skills

Time management

Interpersonal skills

Teamwork

Problem solving

Accounting basics

Education

BA/BS

Job description

Interlochen Center for the Arts seeks a highly organized Music Administrative & Operations Assistant to support the Music Division and ensure smooth day‑to‑day operations across Interlochen Arts Academy and Interlochen Arts Camp.

This full‑time role involves coordinating travel, processing paperwork, managing communications, and facilitating facilities and program support for faculty, staff, students, and guest artists.