Music Administrative & Operations Assistant (Year-Round)

Interlochen Center for the Arts; Interlochen (MI); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Tuition reimbursement

403(b) plan

Job summary

Interlochen Center for the Arts seeks a highly organized Music Administrative & Operations Assistant to support the Music Division and ensure smooth day‑to‑day operations across Interlochen Arts Academy and Interlochen Arts Camp.

This full‑time role involves coordinating travel, processing paperwork, managing communications, and facilitating facilities and program support for faculty, staff, students, and guest artists.

Qualifications

• Bachelor's degree and a minimum of two years of experience in operational logistics and providing support in an educational setting. A degree in music is preferred but not required.

Responsibilities

• Provide daily administrative, clerical, and technical support to Music Division leadership, faculty, and staff.
• Prepare and process administrative paperwork, including purchase orders, expense reports, contracts, and other departmental documentation.
• Coordinate travel arrangements and itineraries for the Music Division Director, faculty, students, and guest artists, including flights, lodging, ground transportation, and per diem arrangements.
• Support guest artist visits by coordinating contracts, travel logistics, accommodations, and educational materials.
• Assist the Music Division Director with budget tracking, purchasing, and ordering departmental supplies.
• Submit, coordinate, and track service requests with IT, Maintenance, Food Services, Security, Transportation, and other campus departments.

Skills

Communication skills

IT skills

Time management

Interpersonal skills

Teamwork

Problem solving

Accounting basics

Education

BA/BS

Job description

Music Administrative & Operations Assistant (Year-Round)

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• Job Tracking ID :85509-370912
• Job Location :Interlochen, MI
• Job Level :Mid Career
• Level of Education :BA/BS
• Job Type :Full-Time/Regular
• Date Updated :10/29/2026
• Years of Experience :2+ Years
• Starting Date :Invalid Date
• Division :Music,Administration,Business Office
• Salary : $45,000 USD - $50,000 USD

Interlochen seeks a highly organized, detail-oriented, and collaborative professional to provide administrative and operational support to the Music Division. This full‑time position plays an important role in ensuring the smooth day‑to‑day operations of the division across both Interlochen Arts Academy and Interlochen Arts Camp. Working closely with Music Division leadership, faculty, staff, students, and guest artists, this individual coordinates a wide range of administrative, logistical, and facility‑related activities, including scheduling, travel arrangements, budget tracking, communications, and operational support. The ideal candidate is a proactive problem‑solver who can manage competing priorities, anticipate needs, and build positive working relationships while contributing to an organized, welcoming, and supportive environment for teaching, learning, and artistic collaboration.

Essential Duties & Responsibilities:

• Provide daily administrative, clerical, and technical support to Music Division leadership, faculty, and staff.
• Prepare and process administrative paperwork, including purchase orders, expense reports, contracts, and other departmental documentation.
• Coordinate travel arrangements and itineraries for the Music Division Director, faculty, students, and guest artists, including flights, lodging, ground transportation, and per diem arrangements.
• Support guest artist visits by coordinating contracts, travel logistics, accommodations, and educational materials.
• Assist the Music Division Director with budget tracking, purchasing, and ordering departmental supplies.
• Submit, coordinate, and track service requests with IT, Maintenance, Food Services, Security, Transportation, and other campus departments.
• Oversee daily building operations and facility needs throughout both Arts Camp and Arts Academy sessions, including key distribution, building access, and coordination of facility‑related issues.
• Collaborate with Maintenance and Security to coordinate building access and appropriate lock/unlock schedules for rehearsals, concerts, and other Music Division activities.
• Prepare documents, materials, and presentations for departmental meetings and other division activities.
• Provide administrative and technical support during meetings, including assisting with meeting materials and technology needs.
• Assist with developing and maintaining reports, dashboards, and other tools to support Music Division operations and decision‑making.
• Support departmental communications, including monitoring and managing shared email inboxes, coordinating correspondence, and assisting with communication‑related projects.
• Train, coordinate, and provide direction to Interlochen Arts Camp Arts Cabin Counselors assisting with summer Music Division office operations.
• Support the coordination and execution of auxiliary programs, special projects, and other Music Division activities as needed.
• Collaborate with other departments to support cross‑functional projects, operational needs, and institutional initiatives.
• Organize and prioritize responsibilities to ensure timely completion of tasks and alignment with departmental and institutional goals.
• Perform other duties as assigned.

Experience and Skills

• Bachelor's degree and a minimum of two years of experience in operational logistics and providing support in an educational setting. A degree in music is preferred but not required.
• Broad experience coordinating logistics and supporting day‑to‑day operations, with the ability to work effectively with faculty, staff, and students across Interlochen Arts Camp and Interlochen Arts Academy.
• Excellent written and verbal communication skills, including the ability to communicate effectively with diverse populations.
• Proficiency with standard business software and information technology.
• Strong organizational and time management skills, with the ability to manage multiple priorities efficiently and effectively.
• Strong interpersonal skills and the ability to build positive working relationships with faculty, staff, students, parents, guest artists, and visitors.
• Ability to work both independently and collaboratively as part of a team.
• Strong critical thinking, problem‑solving, and strategic thinking skills.
• Ability to work effectively with high school‑aged students, demonstrating patience, flexibility, and adaptability.
• Energetic, enthusiastic, and welcoming demeanor when interacting with students, faculty, staff, guest artists, parents, and visitors.
• Knowledge of basic accounting and bookkeeping procedures.

Application Materials Required

• Resume
• Cover Letter

Job Benefits

• Health, dental, and vision insurance
• Vacation, Sick, Holiday and generous winter holiday time off
• Life insurance
• Voluntary life insurance
• Short and long‑term disability
• Employee development & tuition reimbursement programs
• 403(b) plan, managed by TIAA
• Free or discounted employee tickets to Interlochen performances and events *some exceptions apply
• Early event ticket purchase before general public sales begin
• Free Stone Cafeteria meal on shift
• Dennison Recreation Center accessibility (includes spouses)
• Priority access to Interlochen employees at Pitter Patter Day Care Center (less than one mile from campus)
• Employee Referral Program (cash payments)
• Tuition discounts for employee’s children at Academy, Camp and Interlochen Online
• Parental leave (12 weeks paid for Pregnancy/Maternity/Childbirth leave, 6 weeks paid for Parental leave).

Interlochen is proud to provide priority placement at Pitter Patter Preschool & Childcare located in the Interlochen Community Center, near our campus, for employees' dependents. In addition, Interlochen employees may be eligible for the MI Tri-Share Program. This program shares the cost of childcare between the state of Michigan, Interlochen Center for the Arts, and the employee (The employee will only pay 1/3 of the total cost, if eligible). Income guidelines and more information about MI Tri-Share can be found at https://www.michigan.gov/mwc/initiatives/mi-tri-share-child-care .

Core Values

• Just An Idea reflects Interlochen's commitment to innovation, honoring its legacy of groundbreaking ideas whilecontinuing to pioneer new advancements in the arts and education.
• Drawn Here emphasizes the passion that unites Interlochen's diverse community, bringing together students, staff,alumni, and supporters in a shared mission to elevate and inspire through the arts.
• The Artist's Journey highlights the nurturing environment Interlochen provides, supporting artists from potentialto mastery through creativity, discipline, and a dedication to growth.
• Solo e Tutti captures the balance of individuality and collaboration, celebrating both personal artistic developmentand the power of working together to create meaningful, impactful work.

These Core Values guide everything we do at Interlochen, fostering a workplace that seamlessly marries tradition with innovation; artwith nature; and collaboration with personal achievement. Joining our community means making a lasting impact while embracing the uniquecreative spirit that defines our culture.

Interlochen Center for the Arts provides equal employment opportunities to all employees and applicants foremployment and prohibits discrimination and harassment of any type without regard to race, color, ethnicity,national origin or ancestry, gender, gender identity or expression, sexual orientation, religion (religious creed),age, disability status, genetics, pregnancy, protected veteran status, or any other characteristic protected byfederal, state or local laws. EEOC Voluntary Self-Identification of Protected Veteran Status Voluntary Self-Identification of Disability Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples ofreasonable accommodation include making a change to the application process or work procedures, providing documentsin an alternate format, using a sign language interpreter, or using specialized equipment.