Music Department Student Event Coordinator

La Sierra University; Riverside (CA); On-site; USD 19,000 - 28,000; Part time

Job summary

La Sierra University in Riverside, California seeks a Music Department Student Event Coordinator to coordinate and manage events in Hole Memorial Auditorium and surrounding spaces. You will liaise with internal departments, arrange staffing and technical support, and ensure the venue is prepared and safe for each event.

The role requires strong communication, multitasking, and organizational skills, with experience in event planning preferred.

Qualifications

• Must be a current student at La Sierra University.
• Strong communication and interpersonal skills with timely follow-up.
• Ability to handle multiple tasks and manage priorities.
• Detail-oriented and well organized.
• Experience leading others preferred; admin/office experience a plus.
• Proficient in Microsoft Office/Google Suite.
• Event planning experience is a plus.
• Ability to lift, bend, and kneel for light to moderate labor.

Responsibilities

• Coordinate and deliver events in the Music Department facilities.
• Interface with internal and external parties reserving the HMA location.
• Ensure staffing and technical support is scheduled for events.
• Prepare spaces and move/clean/restore chairs, tables, stage furniture.
• Communicate with university departments and risk management as needed.
• Troubleshoot on-site issues; liaise with attendees and student workers.
• Open/close areas and control lights for events.

Skills

Communication

Interpersonal skills

Time management

Detail-oriented

Leadership experience

Independent work

Team collaboration

Tools

Microsoft Office/Google Suite

Job description

Student Job Title: Music Department Student Event Coordinator

Desired Wage: $17.00

Location: Music Department

Reports to: Music Department Office and Event Coordinator

Employment Period: Quarterly Basis

Job Description

Performs a variety of duties related to the coordination, development, and delivery of events scheduled in and around the Music Department, Hole Memorial Auditorium (HMA), Hamilton Terrace and other designated/approved areas within/around the HMA facility. Student Event Coordinators (SECs) will interface and communicate with internal and external parties that have inquired/reserved usage of the requested HMA location for their event. This includes ensuring the appropriate staffing (Student Event Workers) and technical support (The University's A Team) has been scheduled to facilitate the event, equipment is available for the event, schedule and conduct the moving/removing/resetting/cleaning/replacing of chairs, tables, stage furniture, etc., and providing quality customer care and timely communication throughout the entire process. Student Event Coordinators are responsible for communicating and confirming with other University Departments/personnel if their services will be needed and scheduled. Collaborating departments include: Campus Safety and Security, Custodial and Plant Services, Dining Commons and Catering, Information Technology (if applicable), Risk Management, and the Music Department's Office and Event Coordinator. SECs are the on-site management for an event and may need to engage in troubleshooting any challenges that arise. SECs serve as a liaison with event attendees, guest speakers, and Student Event Workers. Student Event Coordinators are expected to facilitate, manage, and work external and internal events. This includes coordinating and receiving any rentals from confirmed vendors, communicating with renters to ensure everything is ready for their event, preparing the rented spaces and common spaces to ensure they are ready for the event, hosting the event and floating to various areas that might need assistance or supervision, providing basic clean-up in restrooms, common areas, and other areas that are being used for the event, cleaning up after the event and ensuring any equipment/furniture that was used/moved is back in the original location and in good condition, and opening/unlocking/locking up/closing up all the areas utilized for the event, including turning the lights on/off in Hole Memorial Auditorium.

Qualifications

• Must be a current student at La Sierra University.


• Effective, respectful, and timely communication, follow-up and interpersonal skills.


• Ability to handle multiple tasks and conflicting priorities.


• Detail-oriented and organized.


• Experience leading others is preferred.


• Previous administrative or office experience is a plus.


• Proficiency in Microsoft Office/Google Suite.


• Event planning experience is a plus.


• Accuracy and the ability to work independently, as well as in groups and teams is required.


• Must be able to handle light to moderate labor including lifting, bending, and kneeling.