SEO- Events Coordinator

Kids for the Future; Sacramento (CA); On-site; USD 23,000 - 25,000; Part time

Job summary

Kids for the Future is seeking an Event Coordinator in Sacramento to support the Marketing and Outreach Manager in planning and executing student engagement events on and around the Sac State campus.

The role involves coordinating spaces, vendors, and materials, collaborating with graphic designers and outreach staff, and helping promote events to increase awareness of ASI programs and services. Evening/weekend availability is required.

Qualifications

• Enrolled in a minimum of 6 units at Sacramento State while maintaining eligible GPA.
• Proficient with Microsoft Word, Excel, Outlook, Publisher and PowerPoint on Windows.
• Able to work evenings and some weekends, up to 20 hours per week during in-session periods.

Responsibilities

• Assist in planning and coordinating 7–10 events per semester for Student Engagement and Outreach.
• Collaborate with designers and outreach staff to promote events on campus.
• Organize planning meetings between A-Team and stakeholders as needed.
• Participate in campus committees planning events such as Election Planning Group and Block Party.
• Develop and coordinate new service events and ASI programs to promote ASI services.
• Communicate progress and challenges to Marketing & Outreach Manager.
• Maintain and organize program materials and supplies.
• Attend department meetings and events; staff events as needed.
• Assist with setup and takedown tasks; complete event evaluations.
• May work over term break to prepare for next semester's events.

Skills

Organizational skills

Written communication

Interpersonal skills

Time management

Multi-tasking

Problem solving

Collaboration

Education

Enrolled at Sacramento State

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Publisher

PowerPoint

Job description

• Base Pay $17.00 - $18.10 / Hour
• Employee Type Students In Session

Description

The Event Coordinator is responsible for assisting the Marketing and Outreach Manager with planning events and working collaboratively with the other members of the A-Team to provide opportunities for student engagement through community service, government events, and other events promoting ASI and its services. This includes coordinating various service initiatives for the Sac State student community, working with the current ASI Board of Directors in an effort to introduce the Board of Directors to the Sac State student community, and increasing student awareness of ASI programs and services.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Assists in the planning and coordination of multiple events (7-10 per semester) on behalf of Student Engagement and Outreach, inclusive of securing event space, catering, vendors, materials, and all other necessities for a successful event. Including, but not limited to: ASI Week programs, Block Party, Thanksgiving Food Basket Donation Drive, Farmworker Awareness Week, ASI Student Government Elections events, ASI Food Pantry donation drive programs, Feel Good Friday events and more
• Collaborates with the graphic designers, and communications and outreach coordinators to promote the event around campus;
• Organizes and facilitates planning meetings between A-Team and other constituents as needed;
• Serves on committees to plan and collaborate on-campus events such as the Election Planning Group, Alternative Spring Break, Block Party Planning Committee;
• Assists in developing and coordinating new service events, ASI Student Government events, and other events promoting ASI and ASI services
• Communicates with the Marketing & Outreach Manager on work progress and challenges;
• Maintains and organizes program materials and supplies;
• Attends mandatory department meetings, events and activities
• Staffing the event; provide support with setup, takedown as needed.
• Complete event planning and evaluations for each event.
• May be asked by Manager to work over term break to prepare for the events in the following semester.
• Other duties as assigned.

CORE COMPETENCIES

• Strong organizational skills
• Strong written and verbal communication skills; professional communication
• Strong interpersonal skills
• Ability to multi-task and manage time effectively
• Ability to manage heavier workloads during peak times
• Ability to problem solve
• Ability to work collaboratively with a diverse student population, ASI programs and on campus departments

MINIMUM QUALIFICATIONS

• Enrolled in a minimum of 6 units at Sacramento State; maintain a minimum 2.0 GPA overall (for Student Assistant incumbents)
• Experience on windows-based personal computers using Microsoft Word, Excel, Outlook, Publisher, and Power point
• Available to work in the evening and some weekends; available to work up to 20 hours a week when classes are in session.

PREFERRED QUALIFICATIONS

• One year of event planning experience (paid or voluntary)