Museum Finance Assistant - Part-Time, Flexible Schedule

Winterthur Museum, Garden & Library; Winterthur (DE); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

403b with employer match

Store discounts and cafe discounts

Free general admission for you and an)

Job summary

Winterthur Museum, Garden & Library is seeking an Accounting Assistant to provide day-to-day administrative and transactional support in the Finance Department. The role focuses on processing financial transactions accurately, maintaining records, and upholding internal controls.

The position offers a 28-hour work week with a flexible daily/weekly schedule and compensation at $22.50 per hour. Benefits include a 403b with employer match, store/cafe discounts, and free museum admission for you and

Qualifications

• High school diploma or equivalent; some accounting exposure preferred.
• Associate degree or coursework in accounting/finance is preferred.
• Strong attention to detail and accuracy; ability to manage confidential information.
• Experience with Excel, Outlook, and ERP/accounting systems is desirable.

Responsibilities

• Support the accounts payable process: review invoices, document approvals, enter invoices, assist with payments.
• Maintain vendor records including W-9s and payment data.
• Respond to vendor inquiries and resolve payment or invoice discrepancies.
• Assist with accounts receivable: invoice prep, receipts, and follow-ups on balances.
• Record and reconcile cash receipts, deposits, and card activity.
• Assist with employee expense reports and related reconciliations.
• Prepare routine journal entries and schedules under supervision.
• Support month-end and year-end closing activities and variance research.
• Maintain organized electronic accounting records and retention compliance.
• Assist with documentation for audits and reviews.
• Track and reconcile restricted funds, grants, and departmental accounts.
• Prepare routine financial reports and schedules.
• Identify missing docs or discrepancies and escalate to Finance staff.
• Provide administrative support and participate in process improvements.
• Perform other related duties as assigned.

Skills

Attention to detail

Communication skills

Organizational skills

Confidential information handling

Team collaboration

Education

High school diploma or equivalent

Associate degree or coursework in accounting or finance

Tools

Microsoft Excel

Microsoft Outlook

Accounting ERP systems

Job description

Winterthur Museum, Garden & Library is seeking an Accounting Assistant to provide day-to-day administrative and transactional support in the Finance Department. The role focuses on processing financial transactions accurately, maintaining records, and upholding internal controls.

The position offers a 28-hour work week with a flexible daily/weekly schedule and compensation at $22.50 per hour. Benefits include a 403b with employer match, store/cafe discounts, and free museum admission for you and