Museum Development & Events Coordinator

Addison County; Middlebury (VT); Hybrid; USD 39,000 - 41,000; Part time

Benefits offered by this job

Pro-rated PTO

Simple IRA plan

Job summary

The Henry Sheldon Museum is seeking a part-time Development and Administrative Coordinator to assist fundraising, administration, communications, and public programs. The role requires 20 hours per week, primarily in-person with some remote flexibility, and occasional evenings and Saturdays.

The position supports donor and membership records in Donor Perfect and QuickBooks, coordinates renewals and appeals, handles gifts and acknowledgments, assists with marketing, events, and day-to-day museum

Qualifications

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication with donors and visitors.
• Experience or interest in fundraising, donor relations, membership, events, communications, or admin support.
• Familiarity with donor management systems and QuickBooks; Microsoft Office or Google Workspace preferred.
• Ability to work independently and collaboratively in a small nonprofit.
• Flexible schedule and on-site presence during museum hours as needed.

Responsibilities

• Manage membership and donor records in Donor Perfect.
• Coordinate renewals and fundraising appeals.
• Process gifts and acknowledgments; maintain donor data.
• Support fundraising initiatives and reporting with the Executive Director.
• Collaborate on marketing, events, and partnerships.
• Cover admissions desk and provide visitor services as needed.
• Assist with day-to-day museum operations.

Skills

Organizational skills

Communication skills

Fundraising experience

Donor relations

Event planning

Administrative support

Tools

Donor Perfect

QuickBooks

Microsoft Office/Google Workspace

Job description

The Henry Sheldon Museum is seeking a part-time Development and Administrative Coordinator to assist fundraising, administration, communications, and public programs. The role requires 20 hours per week, primarily in-person with some remote flexibility, and occasional evenings and Saturdays.

The position supports donor and membership records in Donor Perfect and QuickBooks, coordinates renewals and appeals, handles gifts and acknowledgments, assists with marketing, events, and day-to-day museum