Municipal Finance & AP Administrator

Peters Township; McMurray (PA); On-site; USD 37,000 - 44,000; Full time

Job summary

Peters Township is seeking an Administrative Assistant in the Administration department to manage daily financial transactions and ensure accuracy in all reports. You will support payables, collaborate with departments to ensure compliance, and be the first contact for vendor inquiries.

This full-time, non-exempt role requires an Associate’s degree in Finance or Accounting and at least two years of related experience, preferably in municipal government.

Qualifications

• GAAP knowledge and accounts payable processes.
• Proficiency in Excel and Microsoft Office Suite.
• High level of organization and attention to detail.

Responsibilities

• Prepare for approval and submission all Township Invoices
• Coordinate multi-level invoice approvals with the Township Manager and Assistant Manager
• Facilitate the accurate Transfer of Funds using industry leading finance software
• Issue invoices for Township provided services including police and recreational programs
• Coordinate school year billing for School Resources Officers and manage monthly allocations with the Intermediate Unit
• Administer mechanical device tax billing and inspect devices throughout the township
• Perform daily Journal entries and record deposits to reconcile fund accounting software with bank statement balances
• Execute authorized fund transfers and electronically enter corresponding journal entries/transactions
• Perform daily journal entry and bank statement matching within the fund accounting system to ensure exact balance
• Track and maintain active vendor records and ensure 1099 compliance
• Generate year end general ledger and financial reports for external auditors; assist in answering audit inquiries
• Serve as a primary point of contact to investigate and resolve routine internal and external inquiries regarding payable, receivables, etc.

Skills

GAAP knowledge

Accounts payable

Organization & detail

Municipal government experience

Education

Associate’s degree in Finance/Accounting or related field

Tools

Excel

Microsoft Office

Job description

Peters Township is seeking an Administrative Assistant in the Administration department to manage daily financial transactions and ensure accuracy in all reports. You will support payables, collaborate with departments to ensure compliance, and be the first contact for vendor inquiries.

This full-time, non-exempt role requires an Associate’s degree in Finance or Accounting and at least two years of related experience, preferably in municipal government.