Full-Time Administrative Assistant - Finance

Peters Township; Washington, Northern (Washington County, KY); Hybrid; USD 37,000 - 45,000; Full time

Job summary

Peters Township is seeking a detail-driven Administrative Assistant to support the Finance Department with daily financial transactions and reporting accuracy. The role partners with multiple departments to ensure payables compliance and acts as the first point of contact for vendor inquiries.

The position requires an Associate degree in Finance or Accounting, at least two years of relevant experience, and strong Excel skills. This on-site role offers stable hours and standard Township benefits.

Qualifications

• Associate’s degree or equivalent in Finance or Accounting is required.
• Minimum of two years of experience in related role; municipal government preferred.
• Strong GAAP knowledge and solid accounts payable experience.

Responsibilities

• Prepare for approval and submission all Township invoices.
• Coordinate multi-level invoice approvals with the Township Manager and Assistant Manager.
• Perform daily journal entries and reconcile fund accounting software with bank statements.
• Track and maintain vendor records and 1099 compliance.
• Generate year-end general ledger and support external auditors.

Skills

GAAP

Accounts Payable

Excel/Microsoft Suite

Education

Associate degree in Finance or Accounting

Tools

Excel

Job description

Full-Time Administrative Assistant - Finance
Location: Municipal Building, Peters Township, Washington County PA
Department: Administration
Pay:$26.68-$32.61 depending on qualifications
Position Type: Full-Time, non-exempt
Schedule: M-F: 8:30 a.m. – 4:30 p.m., 35 hours/week
Application Deadline: Monday, October 26 th , 2026

Position Overview:
Peters Township seeks a detail-driven Administrative Assistant to help manage our daily financial transactions, ensure accuracy within all reports, and support Township adherence to all financial requirements. As part of a supportive and collaborative team within the Business Department, this position will act as a steward of the Township’s finances ensuring documented, responsible use of resources to invest in our community and our residents. In this position, strong communication skills are a must as this role will partner with Departments to ensure their understanding and compliance with the payables process, while serving as the first point of contact for troubleshooting both internally and externally with vendors. The top six (6) qualified candidates will be invited to interview, interviews will take place on Tuesday, November 3, 2026.

Responsibilities:

• Prepare for approval and submission all Township Invoices
• Coordinate multi-level invoice approvals with the Township Manager and Assistant Manager
• Facilitate the accurate Transfer of Funds using industry leading finance software
• Issue invoices for Township provided services including police, and recreational programs
• Coordinate school year billing for School Resources Officers and manage monthly allocations with the Intermediate Unit
• Administer mechanical device tax billing and inspect devices throughout the township
• Perform daily Journal entries and record deposits to reconcile fund accounting software with bank statement balances
• Execute authorized fund transfers and electronically enter corresponding journal entries/transactions
• Perform daily journal entry and bank statement matching within the fund accounting system to ensure exact balance
• Track and maintain active vendor records and ensure 1099 compliance
• Generate year end general ledger and financial reports for external auditors; assist in answering audit inquiries
• Serve as a primary point of contact to investigate and resolve routine internal and external inquiries regarding payable, receivables, etc.

Qualifications:

• Education:Associate’s degree or equivalent in Finance, Accounting, or related field is required.
• Experience:Minimum of two years of experience in related role(s). Previous experience in municipal government or specifically with government accounting is highly desirable.
• Skills:Strong knowledge of generally accepted accounting principles (GAAP) and accounts payable processes; proficiency in Excel/Microsoft Suite; high level of organization and attention to detail.

Why Peters Township?
Join a forward-thinking community committed to high-quality development, responsible planning, and public service. Peters Township offers a collaborative work environment and the opportunity to make a lasting impact on a well-governed, thriving community.

Peters Township is an Equal Opportunity Employer.