Municipal Administrative Specialist – Finance, HR & Codes

TOWN OF MILLINOCKET; Millinocket (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

MainePERS retirement

Health Insurance

Dental/Vision

Paid Time Off

Holidays

Sick Leave

Job summary

The Town of Millinocket is hiring an Administrative Assistant to provide shared support to the Treasurer, Tax Assessor, Code Enforcement Officer and HR Director. This full-time role offers comprehensive benefits and MainePERS retirement, with a 40-hour workweek at $23.00 per hour.

Responsibilities span accounting data entry, assisting with building permits and assessment data, payroll support, and confidential personnel records management. Strong organizational skills are essential.

Qualifications

• High school diploma or GED required; Associate's degree or 2+ years administrative experience in accounting, assessing, municipal government, HR, or related field preferred
• Proficient in Microsoft Office Suite, especially Excel; experience with municipal accounting software preferred
• Strong attention to detail, organization, and ability to manage multiple priorities
• Excellent customer service skills and ability to assist the public
• Ability to maintain strict confidentiality with financial, tax, and personnel records
• Ability to read, interpret and follow procedures, rules and regulations

Responsibilities

• Provide shared administrative support to the Treasurer, Tax Assessor, Code Enforcement Officer and HR Director
• Data entry into the Town's accounting software
• Maintain spreadsheets and reconciliations; assist with audits
• Prepare documentation for audits and tax maps
• Support month-end payroll and MainePERS reporting as needed

Skills

Customer service

Organization

Multitasking

Education

High school diploma or GED

Associate's degree or 2+ years administrative experience

Tools

Microsoft Office Suite

Excel

Municipal accounting software (preferred)

Job description

The Town of Millinocket is hiring an Administrative Assistant to provide shared support to the Treasurer, Tax Assessor, Code Enforcement Officer and HR Director. This full-time role offers comprehensive benefits and MainePERS retirement, with a 40-hour workweek at $23.00 per hour.

Responsibilities span accounting data entry, assisting with building permits and assessment data, payroll support, and confidential personnel records management. Strong organizational skills are essential.