Town of Hampden Finance Administrator

Bangor Region; Hampden (ME); On-site; USD 82,000 - 105,000; Full time

Benefits offered by this job

401a retirement plan

MainePERS retirement plan

Health plan with HRA

Dental

Vision

Short-term disability

Paid holidays

Paid vacation

Paid sick days

Job summary

The Town of Hampden in Hampden, Maine, is seeking a full-time Finance Administrator to supervise and communicate fiscal operations under the Human Resources Director, working with the Treasurer and Deputy Treasurer to evaluate and recommend fiscal policy.

This 40-hour in-office position offers a pay range of $81,997-$104,652 per year and a comprehensive benefits package including retirement options, health plan with HRA, dental, vision, short-term disability, and paid holidays, vacation and sick

Responsibilities

• Maintain all official accounting records in conformance with generally accepted government accounting principles
• Reconcile all accounts to the General Ledger and keep accurate records
• Participate in the preparation of the annual budget
• Participate in the preparation of the annual audit
• Analyze, interpret and communicate financial operating results to provide information to the Treasurer, Deputy Treasurer and Department Heads
• Monitor status of all bank accounts
• Assist in maintaining records regarding debt obligations and payment due dates for all bonds, notes, leases or other financial commitments of the Town’s General Fund and Sewer Fund
• Maintain a comprehensive, accurate and timely financial system for the Town
• Assume full responsibility for the Finance Department in the absence of the Treasurer and/or the Human Resources Director
• Stay current with municipal finance regulations, statutes, policies and legislation, and keep the Town Manager apprised of information regarding issues that are applicable to the Town of Hampden
• Assist with special projects requiring research into subjects including payroll, accounts payable, and budget information
• Verify and reconcile errors to maintain proper accounting records and prepare journals to reconcile errors and adjustments
• Assist Treasurer/ Deputy Treasurer in Tax Anticipation Notes, Bond Anticipation Notes and other borrowing/Debt Service and finance duties as requested
• Finalize cash up, process deposits for separate funds, update and post C/R journal
• Receipt online purchases including admin, code, rec, pool, transfer station, library and ambulance receivables
• Resolve NSF checks through to final collection
• Maintain all grant accounting

Job description

The Town of Hampden is looking to hire a full-time Finance Administrator. The position of Finance Administrator includes responsibilities to supervise, control, interpret and communicate the fiscal operations of the Town, under the supervision of the Human Resources Director, and to work with the Treasurer and Deputy Treasurer to evaluate, develop and recommend fiscal policy that will result in sound fiscal management.

This is a 40 hour a week, in-office position with a pay range of $81,997-$104,652 per year.

This position comes with a comprehensive benefits package including your choice of a 401a or MainePERS retirement plan, excellent health plan with accompanying HRA plan to offset out of pocket costs, dental, vision, and short-term disability plans, as well as paid holidays, paid vacation and paid sick days.

RESPONSIBILITIES INCLUDE:

Finance and Accounting:

• Maintain all official accounting records in conformance with generally accepted government accounting principles
• Reconcile all accounts to the General Ledger and keep accurate records
• Participate in the preparation of the annual budget
• Participate in the preparation of the annual audit
• Analyze, interpret and communicate financial operating results to provide information to the Treasurer, Deputy Treasurer and Department Heads
• Monitor status of all bank accounts
• Assist in maintaining records regarding debt obligations and payment due dates for all bonds, notes, leases or other financial commitments of the Town’s General Fund and Sewer Fund
• Maintain a comprehensive, accurate and timely financial system for the Town
• Assume full responsibility for the Finance Department in the absence of the Treasurer and/or the Human Resources Director
• Stay current with municipal finance regulations, statutes, policies and legislation, and keep the Town Manager apprised of information regarding issues that are or may be applicable to the Town of Hampden
• Assist with special projects requiring research into subjects including but not limited to historical payroll, accounts payable, and budget information etc.
• Verify and reconcile errors to maintain proper accounting records and prepare journals to reconcile errors and adjustments
• Assist Treasurer/ Deputy Treasurer in Tax Anticipation Notes, Bond Anticipation Notes and other borrowing/Debt Service and finance duties as requested
• Finalize cash up, process deposits for separate funds, update and post C/R journal
• Receipt online purchases including admin, code, rec, pool, transfer station, and library and ambulance receivables
• Resolve NSF checks through to final collection
• Maintain all grant accounting

Accounts Payable:

• Review all invoices, date, and distribute to department heads for approval
• Prepare coded and dated invoices approved by appropriate department heads for payment
• Print checks and distribute appropriately
• Prepare Warrants for Town Manager and Council Approval. Research/follow up on problem invoices.
• Maintain all Accounts Payable Reports, spreadsheets and files
• File and maintain paid invoices by vendor
• Review vendor accounts for proper posting
• Answer vendor inquiries
• Set up new vendor accounts
• Process W-9 forms and maintain accurate records
• Responsible for End of Year reconciliations of General Fund, Sewer Fund and Reserve Fund in preparation for annual audit
• Provide training in Accounts Payable procedures for other employees
• Prepare and issue annual Form 1099-NEC and 1099-MISC filings

Other Responsibilities:

• Back up to process Payroll when Human Resources Director is on vacation, sick or otherwise unavailable
• Assist with solving problems concerning payroll, answer inquiries and enforce payroll policies as necessary
• Assist Human Resource Director as needed
• Participate in staff meetings and attend other meetings and seminars as directed by the Town Manager
• Assist in reconciling benefit statements as needed

This position will remain open until filled

The Town of Hampden is an equal opportunity and service provider