Administrative Assistant

TOWN OF MILLINOCKET; Millinocket (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

MainePERS retirement

Health Insurance

Dental/Vision

Paid Time Off

Holidays

Sick Leave

Job summary

The Town of Millinocket is hiring an Administrative Assistant to provide shared support to the Treasurer, Tax Assessor, Code Enforcement Officer and HR Director. This full-time role offers comprehensive benefits and MainePERS retirement, with a 40-hour workweek at $23.00 per hour.

Responsibilities span accounting data entry, assisting with building permits and assessment data, payroll support, and confidential personnel records management. Strong organizational skills are essential.

Qualifications

• High school diploma or GED required; Associate's degree or 2+ years administrative experience in accounting, assessing, municipal government, HR, or related field preferred
• Proficient in Microsoft Office Suite, especially Excel; experience with municipal accounting software preferred
• Strong attention to detail, organization, and ability to manage multiple priorities
• Excellent customer service skills and ability to assist the public
• Ability to maintain strict confidentiality with financial, tax, and personnel records
• Ability to read, interpret and follow procedures, rules and regulations

Responsibilities

• Provide shared administrative support to the Treasurer, Tax Assessor, Code Enforcement Officer and HR Director
• Data entry into the Town's accounting software
• Maintain spreadsheets and reconciliations; assist with audits
• Prepare documentation for audits and tax maps
• Support month-end payroll and MainePERS reporting as needed

Skills

Customer service

Organization

Multitasking

Education

High school diploma or GED

Associate's degree or 2+ years administrative experience

Tools

Microsoft Office Suite

Excel

Municipal accounting software (preferred)

Job description

Millinocket.org | [phone] | 197 Penobscot Avenue, Millinocket, ME 04462

TOWN OF MILLINOCKET - NOW HIRING

Administrative Assistant to Treasurer, Tax Assessor, Code Enforcement & HR Director

Full-Time | 40 Hours/Week | $23.00/Hour + Full Benefits & MainePERS

Department: Treasurer (40%) / Tax Assessor & Code Enforcement (50%) / Human Resources (10%)

Location: Millinocket Town Office, 197 Penobscot Ave., Millinocket, ME 04462

Reports To: Tax Assessor (Lead Supervisor) with shared supervision from Treasurer and HR Director

Schedule: Monday - Friday, Town Office Hours

Starting Pay: $23.00/hour

THE OPPORTUNITY

The Town of Millinocket is accepting applications for a full-time Administrative Assistant to provide shared administrative support to the Treasurer, Tax Assessor, Code Enforcement Officer and Human Resource Director. This is a stable, full-time position with full benefits and MainePERS retirement.

WHAT YOU'LL DO

Treasurer's Office - 40%

• Provide administrative and clerical support to the Treasurer's Office
• Assist with maintaining financial records, including entering and updating information in the
• Perform routine data entry into the Town's accounting software
• Assist with maintaining spreadsheets and reconciliations
• Assist with preparing documentation needed for audit
• Assist with preparing and organizing sewer lien documentation
• Assist with tracking foreclosures, including foreclosure notices and related research
• Assist with tracking grants and updating related records and spreadsheets
• Other duties as assigned by the Treasurer

Assessor / Code Enforcement - 50%

• Assist with property transfers and building permits
• Perform data entry for personal property declarations and BETE/BETR applications
• Answer telephones and assist the public
• Assist with maintaining assessment data and tax maps
• Assist with commitment preparation
• Assist with planning board meetings
• Other duties as assigned by the Tax Assessor / Code Enforcement Officer

Human Resources - 10% Supplemental

• Provide supplemental support for month-end payroll reporting and reconciliation, including
• MainePERS reporting support
• Assist with maintenance of confidential personnel files, I-9s, and benefits documentation
• Assist with onboarding packets and tracking training/evaluation dates
• Assist with General Assistance as needed

WHAT WE'RE LOOKING FOR

• High school diploma or GED required; Associate's degree or 2+ years administrative experience in accounting, assessing, municipal government, HR, or related field preferred
• Proficient in Microsoft Office Suite, especially Excel; experience with municipal accounting software preferred
• Strong attention to detail, organization, and ability to manage multiple priorities
• Excellent customer service skills and ability to assist the public
• Ability to maintain strict confidentiality with financial, tax, and personnel records
• Ability to read, interpret and follow procedures, rules and regulations

BENEFITS

• MainePERS retirement
• Health Insurance
• Dental/Vision
• Paid Time Off
• Holidays
• Sick Leave

The Town of Millinocket is an Equal Opportunity / Affinative Action Employer. People of diverse backgrounds are encouraged to apply.