Multitask Office Coordinator | Detail‑Oriented Admin Pro

Caterpillar; Norfolk (VA); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

401(k) Plan

Company 401(k) Matching

Employee Assistance Program

Medical Insurance

Dental Insurance

Vision Insurance

Paid Vacation

7 Paid Holidays

Disability Insurance

Life Insurance

AD&D Insurance

Voluntary Life Insurance

Job summary

Caterpillar in Norfolk, VA is seeking an Administrative Assistant to join its team. The role requires a self-starter who can multi-task with accuracy and maintain attention to detail while handling data entry, calls, and document preparation.

You will support marketing materials, coordinate client meetings, assist with customer follow-ups, and route information requests. Candidates should be proficient in Microsoft Office and possess a professional, friendly demeanor.

Qualifications

• Proven experience with Microsoft Office applications – Outlook, Word and Excel.
• Strong ability to manage multiple task/projects and deadlines simultaneously under minimal supervision.
• Excellent verbal and written communication skills.
• Ability to organize and prioritize work.
• Must possess high school diploma or equivalent.
• Maintain a professional appearance and have a positive, friendly attitude.

Responsibilities

• Prepare and coordinate marketing material, files, etc… for client meetings and proposals.
• Assist with customer follow ups.
• Data Entry.
• Answer incoming phone calls and facilitate the handling of requests for information.
• Route calls to other staff members or take messages when appropriate.
• Support office staff.

Skills

Microsoft Office

Multitasking

Verbal and written communication

Organizational skills

High school diploma

Professional appearance

Education

High school diploma or equivalent

Job description

Caterpillar in Norfolk, VA is seeking an Administrative Assistant to join its team. The role requires a self-starter who can multi-task with accuracy and maintain attention to detail while handling data entry, calls, and document preparation.

You will support marketing materials, coordinate client meetings, assist with customer follow-ups, and route information requests. Candidates should be proficient in Microsoft Office and possess a professional, friendly demeanor.