Multitask Administrative Specialist

Ipro Networks Pte. Ltd.; Minnetonka (MN); On-site; USD 38,000 - 48,000; Full time

Job summary

IntelliPro is seeking an Administrative Assistant in Minnetonka, MN for a 3-month contract with potential extension. The role supports office processes, print devices, mail, inventory, conference rooms, and general admin tasks for a diverse staff.

The ideal candidate has a Bachelor's degree and 3–5 years of administrative experience, with strong organization and multitasking abilities and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree from an accredited institution.
• Minimum 3-5 years of administrative experience.
• Experience supporting office operations and executives is a plus.
• Strong organizational skills and ability to handle multiple tasks under tight deadlines.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Print Device & Mail/Shipping: manage supplies and process mail with accuracy.
• Conference Room Support: coordinate with IT and execs for room usage.
• Office & Food Supply Management: maintain par levels and vendor relations.
• Office Support Services: assist with projects, prepare correspondence, schedule meetings.
• Office Maintenance: coordinate vendor visits for janitorial, HVAC, and safety.

Skills

Exceptional customer service

Interpersonal and communication

Multitasking & prioritization

Organizational skills

Attention to detail

Team player

MS Office proficiency

Tech Savvy

Ability to lift 50 pounds

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

IntelliPro is seeking an Administrative Assistant in Minnetonka, MN for a 3-month contract with potential extension. The role supports office processes, print devices, mail, inventory, conference rooms, and general admin tasks for a diverse staff.

The ideal candidate has a Bachelor's degree and 3–5 years of administrative experience, with strong organization and multitasking abilities and proficiency in Microsoft Office.