Administrative & Facilities Coordinator

I3 INFOTEK INC; Minnetonka (MN); On-site; USD 42,000 - 52,000; Full time

Job summary

I3 INFOTEK INC is seeking an experienced Administrative Assistant to coordinate daily office operations and support executive staff in Minnetonka, MN. The role covers office services, mail handling, AV support, and vendor coordination to ensure smooth operations.

The ideal candidate has strong communication, multitasking, and proficiency with the MS Office suite, with 3–5 years of relevant experience. This position offers an on-site work arrangement in the Twin Cities area.

Qualifications

• 3–5 years of administrative, office services, facilities, or related experience.
• Strong customer service, communication, organization, multitasking, and prioritization skills.
• Proficiency in Word, Excel, PowerPoint, Access, and Outlook.
• Tech-savvy, adaptable, resourceful, detail-oriented, and able to work independently.

Responsibilities

• Coordinate daily office processes, administrative operations, and office services.
• Manage printers, copiers, office equipment, paper, and related supplies; troubleshoot issues.
• Handle incoming/outgoing mail, shipping/receiving, accountable mail, rush deliveries, and vendors.
• Support conference rooms and AV equipment with IT and executive staff.
• Manage office, food, coffee, water, and conference room supplies, inventory, storage, and vendors.
• Assist with office moves, desk relocations, meetings, events, catering, AV setup, deliveries, and special projects.
• Prepare correspondence, agendas, presentations, and documents using Microsoft Office.
• Coordinate onsite maintenance vendors, including janitorial, HVAC, fire inspection, and pest control.
• Resolve day-to-day administrative and operational issues with departments, vendors, IT, HR, and employees.
• Support desk reservations, attendance, logistics, equipment, storage, and safety programs.

Skills

Customer service

Communication

Organization

Multitasking

Prioritization

Tools

Word

Excel

PowerPoint

Access

Outlook

Job description

I3 INFOTEK INC is seeking an experienced Administrative Assistant to coordinate daily office operations and support executive staff in Minnetonka, MN. The role covers office services, mail handling, AV support, and vendor coordination to ensure smooth operations.

The ideal candidate has strong communication, multitasking, and proficiency with the MS Office suite, with 3–5 years of relevant experience. This position offers an on-site work arrangement in the Twin Cities area.