Multistate Payroll Tax Specialist

Carrix, Inc./SSA Marine, Inc.; Seattle (WA); Hybrid; USD 80,231,000 - 108,886,000; Full time

Job summary

SSA Marine, Inc. is seeking a detail-oriented Payroll Tax Specialist to join our accounting team in Seattle. This role handles accurate, timely, and compliant processing of multistate payroll taxes and related GAAP reporting.

You will prepare filings (941/940 and state/local), manage tax payments, reconcile accounts, handle notices, and support audits while maintaining tax configurations. A bachelor's in accounting and 2+ years in payroll tax are required; hybrid schedule.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• 2+ years of payroll tax, payroll accounting, or related experience.
• Experience supporting multi-state payroll tax filings in a large or complex organization.
• Working knowledge of federal and state payroll tax regulations and filings, including Forms 941, 940, SUTA, FUTA, SUI.
• Intermediate Excel skills (pivot tables, XLOOKUP, V- and HLOOKUP).
• Experience with enterprise payroll or HCM systems (e.g., ADP, Workday, or similar platforms).

Responsibilities

• Prepare and file payroll tax returns across multiple jurisdictions, ensuring accuracy of taxable wages and liabilities.
• Process payroll tax payments on time and align filings with GL balances and funding activity.
• Perform payroll tax account reconciliations and resolve variances.
• Ensure proper payroll tax treatment of earnings and employer-provided benefits.
• Respond to tax notices and support audits with documentation.
• Maintain and audit payroll tax configurations in systems.
• Review payroll data to identify discrepancies and take corrective action.
• Process inbound payroll-related correspondence and route items as appropriate.
• Support quarterly and year-end reporting including W-2 validation.
• Follow SOPs and internal controls while identifying process improvements.
• Partner with HR, Payroll, and Finance on payroll tax rules.
• Perform additional duties as assigned.

Skills

Payroll tax knowledge

Excel skills

Analytical skills

Communication skills

Hybrid schedule

Education

Bachelor's degree in accounting, finance, or related field

Tools

ADP

Workday

Job description

SSA Marine, Inc. is seeking a detail-oriented Payroll Tax Specialist to join our accounting team in Seattle. This role handles accurate, timely, and compliant processing of multistate payroll taxes and related GAAP reporting.

You will prepare filings (941/940 and state/local), manage tax payments, reconcile accounts, handle notices, and support audits while maintaining tax configurations. A bachelor's in accounting and 2+ years in payroll tax are required; hybrid schedule.