Multistate Payroll & HR Ops Specialist

TVG-Medulla, LLC; Oak Brook (IL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Paid time off

Paid company holidays

Chiropractic care for you and eligible

Job summary

TVG-Medulla, LLC is seeking a detail-oriented Payroll & HR Ops Specialist to manage accurate multistate payroll processing and support HR systems, benefits administration, and workforce analytics. You will work primarily in Paychex and SmartRecruiters, maintaining employee data and delivering leadership reports on headcount, turnover, and requisitions.

The ideal candidate has strong payroll expertise, advanced Excel skills, and the ability to translate workforce data into actionable insights

Qualifications

• 3+ years of payroll processing experience in a multistate environment.
• Experience using an HRIS to maintain, extract, validate, and analyze employee data.
• Strong Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas).
• Strong analytical and numerical skills; ability to identify discrepancies and trends.
• Excellent written and verbal communication; ability to handle confidential information.

Responsibilities

• Process accurate and timely biweekly and supplemental payroll.
• Review timecards, audit payroll data, resolve discrepancies, and ensure accuracy.
• Maintain payroll records for hires, terminations, changes, and leaves.
• Reconcile payroll and benefit deductions; respond to inquiries and audits.
• Ensure payroll practices comply with multistate wage/hour requirements and policies.
• Maintain employee data in Paychex and recruiting data in SmartRecruiters.
• Create recurring/ad hoc reports on headcount, turnover, and recruiting activity.
• Develop dashboards and presentations for leadership; support workforce planning.
• Use Excel and AI tools to improve reporting and workflow while protecting data.

Skills

Payroll processing

Multistate payroll

Excel proficient

Data analysis

Communication

Education

Bachelor's degree preferred

FPC/CPP certification a plus

Tools

Paychex/Flex

SmartRecruiters

Job description

TVG-Medulla, LLC is seeking a detail-oriented Payroll & HR Ops Specialist to manage accurate multistate payroll processing and support HR systems, benefits administration, and workforce analytics. You will work primarily in Paychex and SmartRecruiters, maintaining employee data and delivering leadership reports on headcount, turnover, and requisitions.

The ideal candidate has strong payroll expertise, advanced Excel skills, and the ability to translate workforce data into actionable insights