Multisite Office Manager - Housing & Community Programs

Breaking Ground; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Breaking Ground is seeking an Office Manager to support program operations across multiple locations in New York. The role reports to the Program Director and handles welcoming guests, bookkeeping, scheduling, correspondence, and maintaining client data.

This is a 35-hour work week with travel to multiple sites. The ideal candidate will have a Bachelor’s degree or equivalent experience, strong communication and computer skills, and be comfortable working with diverse populations.

Qualifications

• Bachelor’s degree or equivalent experience.
• Excellent interpersonal and problem-solving skills.
• Excellent writing and communication skills.
• Proficiency in Microsoft Word and Excel; ability to learn new programs.
• Ability to manage multiple tasks in a fast-paced environment; work with diverse populations.

Responsibilities

• Greet guests and direct to appropriate staff.
• Maintain petty cash, billing, check requests, and Metro cards.
• Maintain facility and staff calendars.
• Track vacations.
• Keep vendor files up to date.
• Order and track office and supply inventories.
• Answer phones, take messages.
• Attend meetings and take notes.
• Prepare letters and correspondence.
• Perform other related duties as assigned.

Skills

Interpersonal skills

Problem solving

Written communication

Computer literacy

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Excel

Job description

Breaking Ground is seeking an Office Manager to support program operations across multiple locations in New York. The role reports to the Program Director and handles welcoming guests, bookkeeping, scheduling, correspondence, and maintaining client data.

This is a 35-hour work week with travel to multiple sites. The ideal candidate will have a Bachelor’s degree or equivalent experience, strong communication and computer skills, and be comfortable working with diverse populations.