Program Office Manager – Housing & Services

Breaking Ground; New York (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Breaking Ground in Brooklyn's 90 Sands Street community hub is seeking an Office Manager to support daily operations for the program. This 35-hour work week position involves bookkeeping, scheduling, note taking, filing, writing letters, and maintaining client data, reporting to the Program Director.

You will be the front-line contact for building clients, coordinate petty cash and billing, manage calendars, and keep vendor files and office supplies up to date, while ensuring smooth

Qualifications

• Two years related work experience.
• Excellent organizational and interpersonal skills.
• Ability to work independently and as part of a team.
• Able to work with a diverse and special needs population.
• Able to handle multiple tasks simultaneously.
• Excellent written and verbal skills.
• Proficiency with Microsoft Office (Word, Outlook, Excel).
• Experience working with homeless/formerly homeless populations preferred.]

Responsibilities

• Direct and answer client questions.
• Maintain petty cash, billing, check requests, and MetroCards.
• Maintain facility and staff activity calendars.
• Track vacations and attendance.
• Maintain client data and files.
• Keep an updated file of vendors, order and track supplies.
• Maintain filing system.
• Order and keep an inventory of office supplies.
• Answer phones, direct calls, and take messages.
• Attend meetings and take notes.

Skills

Organizational skills

Interpersonal skills

Independence

Teamwork

Communication skills

Multitasking

Diversity sensitivity

Homeless population experience

Tools

Microsoft Office

Job description

Breaking Ground in Brooklyn's 90 Sands Street community hub is seeking an Office Manager to support daily operations for the program. This 35-hour work week position involves bookkeeping, scheduling, note taking, filing, writing letters, and maintaining client data, reporting to the Program Director.

You will be the front-line contact for building clients, coordinate petty cash and billing, manage calendars, and keep vendor files and office supplies up to date, while ensuring smooth