Multisite Office Coordinator — Travel‑Ready

UPMC; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Growth opportunities

Excellent benefits

Job summary

UPMC is seeking a full-time Office Manager to support the Stull, Jarvis & Spinola team in Pittsburgh. The role involves coordinating clinical and administrative operations, handling scheduling templates, and ensuring a smooth daily workflow within the practice.

Travel up to 75% between Shadyside, Oakland/Magee, and Bethel Park sites is required. Opportunities for growth and excellent benefits accompany this position.

Qualifications

• Experience coordinating scheduling and administrative operations.
• Strong organizational and communication skills.
• Ability to travel up to 75% between multiple sites.
• Experience in clinical/medical office settings preferred.

Responsibilities

• Anticipate scheduling issues when staff are not scheduled.
• Coordinate and staff templates to ensure patients are properly scheduled.
• Review patient schedules to troubleshoot overbooked clinics.
• Develop and maintain a patient-centric culture aligned with consumerism initiatives.
• Maintain correspondence with the Practice Manager regarding personnel, supplies and patient issues.
• Order supplies and services for the practice.
• Adhere to administrative, departmental policies for patient and staff protection.
• Monitor practice benchmarks for scheduling and patient access.
• Ensure the clinical environment is patient-friendly and productive.
• Provide maintenance coordination for equipment used by clinical staff.

Job description

UPMC is seeking a full-time Office Manager to support the Stull, Jarvis & Spinola team in Pittsburgh. The role involves coordinating clinical and administrative operations, handling scheduling templates, and ensuring a smooth daily workflow within the practice.

Travel up to 75% between Shadyside, Oakland/Magee, and Bethel Park sites is required. Opportunities for growth and excellent benefits accompany this position.