Multisite Office Coordinator & Records Specialist

State-of-Illinois; Ramsey (IL); On-site; USD 48,000 - 63,000; Full time

Job summary

The Illinois Department of Natural Resources is seeking to hire an Office Coordinator for the Office of Land Management.

This position will act as a liaison and maintain records and files for all sites and satellites; orally or in writing, explains procedures, rules and regulations, and/or services to contractors, vendors, other parks, and the public; will maintain holiday and work schedules; make independent decisions on the release of confidential information; prepare documents and reports for

Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard accurately at 30 wpm.

Responsibilities

• Under direction of the Site Superintendent, performs complex, specialized office support function duties for Ramsey Lake, Coffeen Lake, Beall Woods, and other sites as assigned.
• Assists with preparation of operational budgets, equipment requests, and inventory records.
• Serves as timekeeper for assigned sites and staff.
• Prepares complex correspondence and memos from written and dictated instruction, including safety issues, questionnaires, department information and numerous detailed information requests from visitors and other agencies.
• Develops complex, multi-program databases, spreadsheets, forms, and applications for fast and efficient completion of routine reports.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Skills

Keyboarding

Education

High school diploma or equivalent plus two years office experience

Two years of related office experience

Job description

The Illinois Department of Natural Resources is seeking to hire an Office Coordinator for the Office of Land Management.

This position will act as a liaison and maintain records and files for all sites and satellites; orally or in writing, explains procedures, rules and regulations, and/or services to contractors, vendors, other parks, and the public; will maintain holiday and work schedules; make independent decisions on the release of confidential information; prepare documents and reports for