OFFICE COORDINATOR, Opt. 2

Illinois Department of Natural Resources; Ramsey (IL); On-site; USD 48,000 - 63,000; Full time

Benefits offered by this job

Bilingual option

Job summary

The Illinois Department of Natural Resources seeks an Office Coordinator for the Office of Land Management in Ramsey, Illinois. The role handles records, explains procedures, and supports multiple sites while managing schedules and confidential information.

It also duties like preparing reports and coordinating databases. Minimum qualifications include two years of secretarial/business training or related office experience, and a 30 wpm keyboard speed.

Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard accurately at 30 wpm.

Responsibilities

• Performs complex, specialized office support for Ramsey Lake, Coffeen Lake, Beall Woods, and other sites as assigned.
• Assists with preparation of operational budgets, equipment requests, and inventory records.
• Serves as timekeeper for assigned sites and staff.
• Prepares complex correspondence and memos from written/ dictated instruction, including safety issues and information requests.
• Develops multi-program databases, spreadsheets, forms, and applications for reports.

Skills

Keyboarding

Education

Secretarial/Business College

Job description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official, or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g., H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date: Sep 25, 2026

Location

Ramsey, IL, US, 62080

Job Requisition ID: 56676

Opening Date: 09/25/2026

Closing Date: 10/09/2026

Agency: Department of Natural Resources

Class Title: OFFICE COORDINATOR - 30025

Skill Option: Keyboarding

Bilingual Option

Salary: Anticipated Starting Salary (Effective 7/1/26) $4,272 monthly; Full Range $4,272-$5,641 monthly

Job Type: Salaried

Category: Full Time

County: Fayette

Number of Vacancies: 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code: N/A

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number: 12-32-56676

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top‑tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Natural Resources is seeking to hire an Office Coordinator for the Office of Land Management. This position will act as a liaison and maintain records and files for all sites and satellites; orally or in writing, explains procedures, rules and regulations, and/or services to contractors, vendors, other parks, and the public; will maintain holiday and work schedules; make independent decisions on the release of confidential information; prepare documents and reports for hunting, fishing, and recreational programs such as blind cards or permits including activity, metal detecting, hunting and research; provide guidance to staff regarding various software applications and computer system operations; and maintain filing system on site correspondence, forms, legal documents, maps, financial records, and property control. We welcome qualified and interested applicants who would like to be part of this team to apply today.

Essential Functions

• Under direction of the Site Superintendent, performs complex, specialized office support function duties for Ramsey Lake, Coffeen Lake, Beall Woods, and other sites as assigned.
• Assists with preparation of operational budgets, equipment requests, and inventory records.
• Serves as timekeeper for assigned sites and staff.
• Prepares complex correspondence and memos from written and dictated instruction, including safety issues, questionnaires, department information and numerous detailed information requests from visitors and other agencies.
• Develops complex, multi-program databases, spreadsheets, forms, and applications for fast and efficient completion of routine reports.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard accurately at 30 wpm.

Preferred Qualifications

• Extensive knowledge of basic mathematics.
• Working knowledge of the logic of computer programs.
• One (1) year of experience having the ability to follow oral or written instructions.
• Extensive knowledge of composition, grammar, spelling, and punctuation.

Conditions of Employment

All Applicants Must Be Able To Meet The Following Conditions Of Employment, With Or Without Reasonable Accommodation, To Be Considered For This Position. The State Of Illinois Complies With Federal And State Disability Laws And Will Make Reasonable Accommodations For Applicants And Employees With Disabilities

• Requires completion of a background check and self-disclosure of criminal history.
• Requires appropriate, valid Driver’s license.
• Requires ability to travels to satellite sites in performance of duties, when needed.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Will you be able to meet these Conditions of Employment?

Agency and Division Statement

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre‑tax benefit programs; flexible/remote work schedules may be available for certain positions.

Office of Land Management

The Office of Land Management (OLM) oversees nearly 400 individual parcels of land and institutes a wide variety of programs and activities advocating outdoor recreation through sustainable use, conservation, and preservation. The Historic Sites Division of the Office of Land Management oversees 57 Historic Sites, Monuments, and Memorials. OLM facilitates activities from small group interpretive programming at Historical Sites, to hiking, hunting, fishing, boating, and camping.

Work Hours:

May 15-Nov 1: Tuesday thru Saturday, 7:30am-3:30pm w/ 1/2 hr lunch; Nov 1-May 15: Monday thru Friday, 7:30am-3:30pm w/