Multisite Botox Clinic Operations Coordinator

Brown-University-Health-1; West Warwick (RI); On-site; USD 29,000 - 48,000; Full time

Benefits offered by this job

None

Job summary

Brown University Health seeks an Office Coordinator to oversee the Botox program across multiple ambulatory sites, coordinating prior authorizations, medication procurement, buy-and-bill workflows and scheduling for Botox, EEG, EMG, infusion and related services.

You will serve as the primary contact for providers, staff, patients, vendors and insurers, verify eligibility, track authorizations, manage inventory and support Epic template use and billing processes with a focus on timely care.

Qualifications

• Minimum of 3 years of healthcare administrative or related experience.
• Experience with Botox coordination, specialty medications, or buy-and-bill preferred.
• Experience with Epic EMR system preferred.
• Experience with insurance authorizations, medical billing, coding, and reimbursement.

Responsibilities

• Coordinate daily administrative and operational aspects of the Botox program across multiple sites.
• Serve as primary contact for providers, staff across locations; escalate issues as needed.
• Facilitates daily workflow and staffing schedules.
• Schedule Botox procurement and maintain stock levels.
• Identify sourcing pathways for medications (Specialty Pharmacy vs Buy-and-Bill).
• Verify insurance eligibility, benefits and coverage requirements.

Skills

Insurance verification

Prior authorizations

Billing and coding

Medical terminology

Organizational skills

Communication skills

Education

Associate degree

Tools

Epic

Job description

Brown University Health seeks an Office Coordinator to oversee the Botox program across multiple ambulatory sites, coordinating prior authorizations, medication procurement, buy-and-bill workflows and scheduling for Botox, EEG, EMG, infusion and related services.

You will serve as the primary contact for providers, staff, patients, vendors and insurers, verify eligibility, track authorizations, manage inventory and support Epic template use and billing processes with a focus on timely care.