Multifamily Transitions & Site Readiness Specialist

Coastal Ridge Real Estate; Columbus (OH); Hybrid; USD 60,000 - 86,000; Full time

Job summary

Coastal Ridge Real Estate is seeking a Transitions Specialist to coordinate the move of new properties into the Coastal Ridge platform from award through stabilization.

You will drive cross-functional alignment, manage timelines and deliverables, and support site teams with onboarding, systems access, and field-based coordination across the portfolio, including up to 50% travel to property sites.

Qualifications

• Willingness to travel up to 50% across the United States.
• Bachelor's degree preferred; high school diploma required.
• 3–5 years of progressive experience in multifamily or property management.
• At least 2 years of on-site property management or site leadership experience.
• Experience with property management platforms (Entrata, Yardi, RealPage) and collaboration tools.
• Strong communication, organization, and attention to detail.

Responsibilities

• Coordinate all aspects of property transitions from award through stabilization, supporting both on-site and remote transition activities.
• Maintain transition checklists, project timelines, milestone trackers, and critical-path deliverables to ensure tasks are completed accurately and on schedule.
• Track transition performance and generate weekly transition status reports for leadership and relevant stakeholders.
• Monitor deliverables and hold internal departments accountable to established transition timelines.
• Assist with transition-day logistics, including site readiness, travel coordination, training calendars, leadership meetings, system access, and staffing support.
• Support due diligence efforts including lease file audits, unit inspections, operational reviews, and on-site management interviews in partnership with Operations.
• Collect, organize, and review property documents including contracts, budgets, reports, vendor lists, utility information, employee information, marketing materials, resident communications, and operational records.
• Coordinate onboarding activities including systems setup, vendor transitions, banking documentation, utility changes, contract reviews, marketing launches, reporting templates, and site-level resources.
• Provide on-site operations support across the portfolio as needed, including support in Property Manager, Assistant Property Manager, Leasing, or other site-level functions.
• Support post-transition stabilization by tracking open issues, coordinating follow-up, and helping site teams resolve transition-related needs.
• Assist with special projects and strategic initiatives as assigned.

Skills

Project coordination

Multitasking

Customer service

Communication

Detail-oriented

Education

High school diploma or equivalent

Bachelor's degree in Property Management, Business, Real Estate, or related field

Tools

Entrata

Yardi

RealPage

Smartsheet

Monday.com

Asana

Quickbase

Microsoft Word

Excel

Teams

Job description

Coastal Ridge Real Estate is seeking a Transitions Specialist to coordinate the move of new properties into the Coastal Ridge platform from award through stabilization.

You will drive cross-functional alignment, manage timelines and deliverables, and support site teams with onboarding, systems access, and field-based coordination across the portfolio, including up to 50% travel to property sites.