Multifamily Property Assistant: Leasing & Operations

Harbor Group Management in; Chesapeake (VA); On-site; USD 42,000 - 65,000; Full time

Job summary

Harbor Group Management is seeking an Assistant Property Manager to support the Property Manager in day-to-day operations of a multifamily community in Chesapeake, VA.

The role emphasizes resident relations, rent collection, leasing support, and financial reporting to ensure smooth property operations and superior service. On-site duties include coordination with maintenance and ensuring compliance with leasing agreements.

Qualifications

• High School Diploma or equivalent.
• Minimum of two years of experience in multifamily property management.
• Strong understanding of lease agreements, rent collection, and lease enforcement procedures.
• Proficient with Microsoft Office and property management software experience.

Responsibilities

• Collect and post rent, fees, and other payments; manage delinquencies and implement collection procedures.
• Prepare daily bank deposits, reconcile bank accounts, and complete financial reporting tasks.
• Process accounts payable and vendor invoices; ensure proper coding, approvals, and reconciliation.
• Assist with month-end close-out procedures, general ledger postings, and security deposit accounting.
• Assist in leasing efforts including showing units, processing applications, and executing lease agreements.
• Support lease renewal programs and educate new and prospective residents on community policies.
• Shop competitive properties regularly to maintain market awareness.
• Respond promptly and professionally to resident complaints, service requests, and inquiries.
• Promote resident satisfaction and retention through excellent customer service and proactive communication.
• Circulate community notices and correspondence on a weekly, monthly, or as-needed basis.
• Use property management software (e.g., Yardi, OneSite, or MRI) for transaction entry, record keeping, and reporting.
• Ensure compliance with company policies, lease agreements, legal requirements, and fair housing laws.
• Assist with resident move-ins and move-outs, including lease term reviews, fee application, and disposition processing.
• Coordinate with the maintenance team to ensure timely unit turns and service requests.
• Act as on-site supervisor in the absence of the Property Manager.
• Assist in training and supervising property staff, delegating tasks as appropriate.
• Maintain open communication with ownership/management and provide community performance updates as needed.

Skills

Lease administration

Rent collection

Property management software

G/L postings

Customer service

Education

High School Diploma or equivalent

Tools

Yardi

OneSite

MRI

Microsoft Office

Job description

Harbor Group Management is seeking an Assistant Property Manager to support the Property Manager in day-to-day operations of a multifamily community in Chesapeake, VA.

The role emphasizes resident relations, rent collection, leasing support, and financial reporting to ensure smooth property operations and superior service. On-site duties include coordination with maintenance and ensuring compliance with leasing agreements.