Multidisciplinary Project Coordinator

Coffman Engineers, Inc.; Washington; On-site; USD 62,000 - 68,000; Full time

Job summary

Coffman Engineers, Inc. is seeking a highly organized Project Coordinator to support a multidisciplinary engineering team on diverse projects in Washington. The role focuses on project documentation, liaison work with Project Managers, and timely communication with clients and staff.

You will draft proposals, manage cost reports, and help ensure project documentation is complete. A proactive, team‑oriented attitude and strong organizational skills are essential.

Qualifications

• High school diploma required; associate or bachelor’s degree in a related field preferred.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Demonstrated ability to manage multiple complex tasks simultaneously.
• Strong critical thinking, organizational, and analytical skills.
• High attention to detail with a strong commitment to accuracy.
• Ability to maintain positive working relationships with internal and external clients.
• Effective verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel preferred.
• Ability to work independently and collaboratively as part of a team.
• Experience coordinating with a multi-disciplinary design team preferred.
• Excellent time-management skills.
• Positive attitude with a focus on team collaboration and client success.

Responsibilities

• Complete and track tasks requiring specialized technical knowledge of the AEC industry.
• Serve as a liaison between the Project Manager and other internal staff, as needed.
• Assist with drafting project documents, proposals, and correspondence; communicate with staff, clients, and teaming partners as appropriate.
• Research and help resolve billing questions and issues, both internally and externally.
• File, track, review, and organize Master Service Agreements and Term Contracts; notify Project Managers of issues as appropriate.
• Coordinate with Project Managers regarding required contract and project documentation.
• Prepare and review cost reports to track labor, travel, materials, and other project expenses.
• Interface with key stakeholders, including Project Managers, clients, and Accounting, as directed.
• Assist with project submittals, deliverables, and other project documentation.
• Support project teams with close-out requirements to ensure timely project completion.
• Assist with meeting documentation, specifications, and general word processing, as needed.
• Perform other duties as assigned.

Skills

Multitasking

Time management

Communication skills

Team collaboration

Client relations

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Coffman Engineers, Inc. is seeking a highly organized Project Coordinator to support a multidisciplinary engineering team on diverse projects in Washington. The role focuses on project documentation, liaison work with Project Managers, and timely communication with clients and staff.

You will draft proposals, manage cost reports, and help ensure project documentation is complete. A proactive, team‑oriented attitude and strong organizational skills are essential.