Engineering Project Coordinator – Multidisciplinary Teams

Coffman-Engineers; Town and Country (WA); On-site; USD 62,000 - 68,000; Full time

Job summary

Coffman Engineers in Spokane, WA is seeking a highly organized Project Coordinator to support multi-discipline engineering teams. You will provide project-related administrative support, including drafting documents, coordinating with Project Managers, and handling cost reporting across various disciplines.

The role emphasizes multitasking, attention to detail, and proactive communication with clients and staff.

Qualifications

• High school diploma required; associate or bachelor’s degree in a related field preferred.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Demonstrated ability to manage multiple complex tasks simultaneously.
• Strong critical thinking, organizational, and analytical skills.
• High attention to detail with a strong commitment to accuracy.
• Ability to maintain positive working relationships with internal and external clients.
• Effective verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel preferred.
• Ability to work independently and collaboratively as part of a team.

Responsibilities

• Complete and track tasks requiring specialized technical knowledge of the AEC industry.
• Serve as a liaison between the Project Manager and other internal staff, as needed.
• Assist with drafting project documents, proposals, and correspondence; communicate with staff, clients, and teaming partners as appropriate.
• Research and help resolve billing questions and issues, both internally and externally.
• File, track, review, and organize Master Service Agreements and Term Contracts; notify Project Managers of issues as appropriate.
• Coordinate with Project Managers regarding required contract and project documentation.
• Prepare and review cost reports to track labor, travel, materials, and other project expenses.
• Interface with key stakeholders, including Project Managers, clients, and Accounting, as directed.
• Assist with project submittals, deliverables, and other project documentation.
• Support project teams with close‑out requirements to ensure timely project completion.
• Assist with meeting documentation, specifications, and general word processing, as needed.
• Perform other duties as assigned.

Skills

Multitask management

Detail-oriented

Client coordination

Communication skills

Team collaboration

Microsoft Office

Education

High school diploma

Associate or Bachelor's degree in related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Coffman Engineers in Spokane, WA is seeking a highly organized Project Coordinator to support multi-discipline engineering teams. You will provide project-related administrative support, including drafting documents, coordinating with Project Managers, and handling cost reporting across various disciplines.

The role emphasizes multitasking, attention to detail, and proactive communication with clients and staff.