Multidepartment Administrative Specialist

DeKalb County; Decatur (GA); On-site; USD 26,000 - 41,000; Full time

Job summary

DeKalb County in Decatur, GA is seeking an administrative/clerical specialist to support a busy department with a focus on information flow, records, and customer service.

The role entails liaison duties, payroll and personnel processing, budgeting and purchasing support, mail and document handling, data entry, word processing, and calendar management. A high school diploma or GED and at least two years of relevant experience are required, with a pre‑hire assessment and background check.

Qualifications

• High school diploma or GED required; two years of clerical, administrative support, customer service, or records management experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Responsibilities

• Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information.
• May serve as departmental human resources liaison; prepares new employee paperwork; processes documentation pertaining to personnel/payroll functions; reviews timesheets for accuracy and researches discrepancies; tracks accrued and used sick leave and vacation time; enters payroll data into computer for payment; prepares personnel change forms; and maintains attendance records, confidential personnel/payroll files, employee rosters, certifications, background checks, and related records.
• Provides administrative/secretarial support for management and/or staff of assigned department/division; relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; and coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.
• Processes documentation pertaining to budget or general financial management; reviews invoices for accuracy and matches with purchase orders; enters budget data into computer; assists with budget preparation; provides budgetary input and assists in forecasting revenues/expenditures; enters daily revenue into computer and generates revenue reports; reviews monthly budget analysis reports; monitors expenditures to ensure compliance with approved budget; processes budget transfers as needed; reconciles payable records with Finance Department records; prepares bank deposits; coordinates internal accounting activities; maintains current balances for accounts; and maintains departmental petty cash funds
• Processes purchasing documentation; reviews purchase requisitions and verifies availability of budgeted funds; prepares purchase orders and forwards data to appropriate departments; obtains competitive price quotes; orders materials under blanket purchase orders; reviews invoices, purchase orders, or other documents for accuracy; researches discrepancies, assigns proper accounting/budgetary codes, obtains proper signatures, and forwards for payment; and maintains files and records.

Skills

Typing

MS Word

Communication

Customer service

Education

High school diploma or GED

Job description

DeKalb County in Decatur, GA is seeking an administrative/clerical specialist to support a busy department with a focus on information flow, records, and customer service.

The role entails liaison duties, payroll and personnel processing, budgeting and purchasing support, mail and document handling, data entry, word processing, and calendar management. A high school diploma or GED and at least two years of relevant experience are required, with a pre‑hire assessment and background check.