Multidepartment Administrative Assistant

Capital Health (US); Hopewell (NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Plan

Dental Plan

Vision Plan

Retirement Savings and Investment Plan

Paid Time-Off Program

Job summary

Capital Health seeks an organized administrative professional to support multiple departments, managing calendars, preparing documents, and coordinating travel and meetings. The role requires strong MS Office skills, confidentiality, and experience in clerical duties.

This full-time position offers 40 hours per week with a compensation range reflecting a 1.0 FTE. The successful candidate will support payroll liaison, report distribution, and vendor communications within a dynamic healthcare

Qualifications

• High school diploma or GED required; Associate’s or business degree preferred.
• Three years of clerical, office, or administrative experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and interpersonal skills.

Responsibilities

• Maintain calendars for Department Head and schedule meetings, including logistics and travel arrangements.
• Maintain confidential records and assist with timekeeping and PTO tracking with Payroll/HR.
• Process reports, requisitions, invoices and expense reports with appropriate coding.
• Coordinate communications with outside vendors and individuals.
• Participate in committee meetings and prepare/edit documents and presentations.

Skills

Microsoft Office

Organizational skills

Interpersonal skills

Education

High School diploma or GED

Associate’s or business school degree preferred

Tools

Microsoft Office Suite

Job description

Capital Health seeks an organized administrative professional to support multiple departments, managing calendars, preparing documents, and coordinating travel and meetings. The role requires strong MS Office skills, confidentiality, and experience in clerical duties.

This full-time position offers 40 hours per week with a compensation range reflecting a 1.0 FTE. The successful candidate will support payroll liaison, report distribution, and vendor communications within a dynamic healthcare