Multi-State Payroll Specialist — Hybrid in Chicago

First Staff Services; Chicago (IL); Hybrid; USD 60,000 - 75,000; Full time

Job summary

First Staff Services in Chicago is seeking a Payroll Specialist to administer full cycle multi-state payrolls, ensure accuracy, and resolve discrepancies. The role is hybrid at our downtown Chicago office and requires strong ADP Workforce Now experience and HR knowledge.

Candidates should have 3–5 years multi-state payroll, Excel/Word proficiency, excellent organization and communication skills, and a college degree preferred.

Qualifications

• 3–5 years+ of multi-state payroll experience required.
• ADP Workforce Now payroll software and HR experience preferred.
• College degree in related field preferred.
• Excellent organizational and communication skills; ability to handle multiple projects.
• Word and Excel skills required; strong numerical accuracy and confidentiality.

Responsibilities

• Administer full cycle multi-state, semi-monthly and special payrolls.
• Audit entries for accuracy and resolve payroll discrepancies.
• Collect, maintain, and manage payroll changes timely.
• Research and implement state tax setups with ADP; handle registrations.
• Coordinate transit program and assist employees with payroll questions.

Skills

Multi-state payroll

HR experience

Communication skills

Organizational skills

Attention to detail

Excel

Word

Education

College degree in related field

Tools

ADP Workforce Now

Job description

First Staff Services in Chicago is seeking a Payroll Specialist to administer full cycle multi-state payrolls, ensure accuracy, and resolve discrepancies. The role is hybrid at our downtown Chicago office and requires strong ADP Workforce Now experience and HR knowledge.

Candidates should have 3–5 years multi-state payroll, Excel/Word proficiency, excellent organization and communication skills, and a college degree preferred.