Multi-State Payroll Specialist — Accurate & Timely

ESP Enterprises, Inc.; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

ESP Enterprises, Inc. is hiring a Payroll Analyst to support multi-state payroll operations. You will process payroll cycles, review timekeeping, and ensure accurate deductions, reimbursements, and tax coordination.

You will collaborate with HR, Accounting, and third-party providers to maintain precise records and resolve payroll issues. Responsibilities include maintaining system configurations, PTO configurations, and earning codes across departments and locations, while ensuring compliance

Qualifications

• 3+ years of payroll experience in a multi-state environment.
• Experience processing payroll for hourly and salaried employees.
• Familiar with overtime, taxes, deductions, PTO, and wage-and-hour rules.
• Experience with PayWorks, HRP/HRP Pro, ADP or similar payroll/HRIS platforms.
• Experience with field-based, staffing, construction, installation, or project-based employees is a plus.
• Strong Excel, reconciliation, analytical, and problem-solving skills.
• Ability to handle confidential employee payroll information with discretion.
• Excellent written and verbal communication skills.

Responsibilities

• Process and review weekly, biweekly, and other payroll cycles.
• Review timecards and follow up on missing or inaccurate data.
• Validate hours, overtime, holiday pay, deductions, and reimbursements.
• Research and resolve payroll questions, discrepancies, and off-cycle payments.
• Maintain payroll records and system configurations in HRP/HRP Pro and related systems.
• Maintain earning codes, departments, locations, PTO configurations, deductions, and setups.
• Support multi-state payroll requirements including withholding and unemployment tax setup.
• Reconcile PTO balances and payroll-related deductions.
• Assist with 401(k) deductions, remittances, and reporting with plan administrators.
• Prepare payroll reports for Accounting, HR, management, and audits.
• Assist with payroll reconciliations and general-ledger support.
• Coordinate with providers and internal teams to resolve discrepancies.
• Maintain confidentiality of compensation and payroll data.
• Assist with payroll system implementations and improvements.

Skills

Analytical skills

Problem-solving

Attention to detail

Effective communication

Tools

PayWorks

HRP Pro

ADP

Excel

Job description

ESP Enterprises, Inc. is hiring a Payroll Analyst to support multi-state payroll operations. You will process payroll cycles, review timekeeping, and ensure accurate deductions, reimbursements, and tax coordination.

You will collaborate with HR, Accounting, and third-party providers to maintain precise records and resolve payroll issues. Responsibilities include maintaining system configurations, PTO configurations, and earning codes across departments and locations, while ensuring compliance