Multi-State Payroll Specialist

Jobtailor; Morrisville (NC); On-site; USD 52,000 - 70,000; Full time

Job summary

Jobtailor in Morrisville, NC is seeking an experienced Payroll Administrator to manage multi-state payroll across 200+ employees. You will ensure accuracy, timeliness, and compliance with wage and hour laws while maintaining comprehensive payroll records.

Responsibilities include processing weekly to semi-monthly payroll, auditing timekeeping data, preparing reports for audits, and supporting HR with payroll changes and year-end tasks. Strong Excel and communication skills are essential.

Qualifications

• Associate degree or higher in Accounting, Finance, Business Administration, HR, or related field.
• 3–5 years of payroll administration experience.
• Strong understanding of payroll laws, wage and hour regulations, and best practices.
• Multi-state payroll processing experience.
• Experience processing payroll for 200+ employees.
• Proficiency with Excel, including formulas and lookups.
• Strong attention to detail and high accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong customer service and communication skills.

Responsibilities

• Process multi-state payroll on a weekly, bi-weekly, or semi-monthly basis with accuracy and timeliness.
• Review, audit, and reconcile employee timekeeping data, attendance, overtime, and leave balances.
• Maintain payroll records and employee earnings, deductions, garnishments, and tax withholdings.
• Administer payroll changes including new hires, terminations, promotions, and benefit deductions.
• Ensure compliance with federal, state, and local wage and hour laws.
• Support prevailing wage projects by tracking and reporting certified payroll and fringe benefits.
• Prepare payroll reports, reconciliations, and documents for audits.
• Partner with HR to keep employee records and payroll info accurate.
• Respond to employee questions regarding pay, deductions, taxes, and payroll policies.
• Coordinate payroll tax filings and support year-end activities including W-2 processing.
• Monitor payroll system functionality and recommend process improvements.
• Assist with labor distribution reporting, job costing, and workforce reporting.
• Maintain confidentiality of employee and company information.

Skills

Payroll processing

Microsoft Excel

Attention to detail

Analytical problem-solving

Communication skills

Time management

Education

Associate degree or higher in Accounting/Finance/BA/HR

Equivalent experience considered

Job description

Jobtailor in Morrisville, NC is seeking an experienced Payroll Administrator to manage multi-state payroll across 200+ employees. You will ensure accuracy, timeliness, and compliance with wage and hour laws while maintaining comprehensive payroll records.

Responsibilities include processing weekly to semi-monthly payroll, auditing timekeeping data, preparing reports for audits, and supporting HR with payroll changes and year-end tasks. Strong Excel and communication skills are essential.