Multi-State Payroll Specialist

Southland Industries; Garden Grove (CA); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, and vision insurance

Annual bonus program

Life insurance and disability coverage

Pre-tax flexible spending plans

Paid parental leave

Paid holidays and vacation

Professional development opportunities

Wellness benefits

Job summary

Southland Industries is seeking a Payroll Specialist to manage multi-state payroll processing with accuracy and compliance in California. You will handle weekly payrolls, off-cycle adjustments, and new hires/terminations while ensuring proper deductions and timely reporting.

Ideal candidates have 3+ years of payroll experience, strong knowledge of tax regulations, and proficiency with Coins, ADP, Dayforce, or UKG.

Qualifications

• Bachelor’s degree in Accounting or Finance or equivalent experience preferred.
• 3 years of payroll processing and accounting experience.
• Understanding of payroll practices, tax regulations, and wage and hour laws.
• Multi-state payroll experience required.
• Proficiency with payroll software (e.g., Coins, ADP, Dayforce, UKG or In-House/Non Outsourced processing software).
• Coins ERP software knowledge preferred.
• Basic accounting knowledge.
• Strong organizational skills and ability to multi-task.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills, and ability to interface with all levels of employees.

Responsibilities

• Accurately process multi-state and Union weekly payrolls.
• Handle off-cycle payrolls and payroll adjustments as needed.
• Process payroll for new hires, terminations, and payroll adjustments.
• Calculate and distribute bonuses, commissions, and other special payments as needed.
• Track and deduct garnishments, tax levies, and other special payroll deductions as needed.
• Assist with reconciling payroll prior to transmission and validate reports as needed.
• Conduct regular account reconciliations for assigned area to assure accuracy of records
• Research and resolve payroll discrepancies and irregularities in a timely manner. Elevate more complex issues for resolution.
• Prior experience with processing Union (Collective Bargaining Agreement) payrolls, and Prevailing Wage and Certified payroll reports is a plus.
• Maintain and update employee payroll records.
• Ensure accurate entry of working hours and wage calculations.
• Review and resolve timecard exceptions and discrepancies.
• Follow appropriate policies and procedures to assure that Southland maintains compliance with all state and federal laws, local payroll regulations, as well as Generally Accepted Accounting Principles
• Prepare payroll reports and summaries for management.
• Assist in responding to external/internal audits, government agency requests with relevant data.
• Service oriented mindset.
• Respond to internal and external customer inquiries in an appropriate and timely manner.
• Address and resolve payroll-related inquiries and concerns from employees. Assist in providing guidance on other payroll policies.
• Cross-trains in other areas to broaden knowledge of Southland accounting and financial processes and systems.
• Assist with all External/Internal audits to ensure payroll accuracy and integrity.
• Assist in developing and implementing payroll processes and procedures.

Skills

Multi-state payroll

Union payroll experience

Attention to detail

Time management

Communication skills

Education

Bachelor's degree in Accounting or Finance

Tools

Coins

ADP

Dayforce

UKG

Job description

Southland Industries is seeking a Payroll Specialist to manage multi-state payroll processing with accuracy and compliance in California. You will handle weekly payrolls, off-cycle adjustments, and new hires/terminations while ensuring proper deductions and timely reporting.

Ideal candidates have 3+ years of payroll experience, strong knowledge of tax regulations, and proficiency with Coins, ADP, Dayforce, or UKG.