Multi-State Compliance & Data Automation Specialist

Healthy-Kids-Extended-Day-Program; Town of New Windsor (NY); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Employer-paid childcare

Telehealth, vision, and dental

401(k) for eligible employees

Paid sick time

On-demand pay

Professional development and career

Job summary

Healthy Kids Extended Day Programs is seeking a highly organized Compliance & Automation Specialist to support documentation, licensing, and compliance across a multi-state organization. The role focuses on tracking medical documentation, identifying missing records, and coordinating follow-up to ensure requirements are met.

The position is part-time, in-person in Fishkill, NY, with benefits including employer-paid childcare, telehealth, 401(k), sick time, on-demand pay, and professional

Qualifications

• Excellent organizational skills and attention to detail.
• Strong follow-through and ability to manage multiple deadlines.
• Strong computer skills and comfort working with spreadsheets and databases.
• Accurate data-entry and record-keeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until issues are resolved.
• Ability to work independently while collaborating with multiple departments.

Responsibilities

• Track required medical and health documentation for children across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Monitor expiration dates and coordinate follow-up on required updates.
• Maintain accurate spreadsheets, databases, checklists, and compliance records.
• Track state-specific childcare licensing and documentation requirements.
• Monitor regulatory deadlines, renewals, and expiration dates.
• Assist with keeping internal compliance information current as requirements change.
• Organize documentation for licensing reviews, inspections, and audits.
• Track outstanding compliance items and follow up through completion.
• Prepare routine compliance reports and provide the CEO with updates on outstanding items.
• Communicate with internal teams to obtain missing information and resolve documentation issues.
• Identify discrepancies or potential compliance concerns and elevate them to the CEO or appropriate department.
• Maintain confidentiality when handling children's, family, and employee information.
• Assist with compliance projects and other related administrative duties as assigned.

Skills

Organizational skills

Attention to detail

Follow-through

Data entry

Spreadsheet proficiency

Written & verbal communication

Independent work

Job description

Healthy Kids Extended Day Programs is seeking a highly organized Compliance & Automation Specialist to support documentation, licensing, and compliance across a multi-state organization. The role focuses on tracking medical documentation, identifying missing records, and coordinating follow-up to ensure requirements are met.

The position is part-time, in-person in Fishkill, NY, with benefits including employer-paid childcare, telehealth, 401(k), sick time, on-demand pay, and professional